MoMA jobs

Established in 1929, The Museum of Modern Art is the world’s preeminent institution dedicated to the art of our time. With a dynamic exhibition program and one of the world’s largest collections of modern and contemporary art, MoMA bridges the past and present, the established and the experimental, bringing new ideas to over three million onsite visitors per year—and many more millions in the digital realm. We offer an exciting, inclusive work environment for innovative, talented individuals who are eager to take part in MoMA’s mission, responding to new ideas and initiatives with insight, imagination, and intelligence.

Accounts Payable Administrator

Finance

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Assistant Archivist, Processing

Archives, Library, and Research Collections

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Assistant Librarian, Cataloging

Archives, Library, and Research Collections

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Assistant Director, UX

Digital Product

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Assistant Supervisor, Control Room Operator

Security

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Associate Director, Security Technology

Security

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Curatorial Assistant, Contemporary Design

Architecture and Design

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Curatorial Assistant, Drawings and Prints

Curatorial Departments

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Curatorial Assistant, Painting and Sculpture

Curatorial Departments

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Department Manager, IT

Information Technology

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Design Store Temporary Sales Associates

Customer Service

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Development Assistant

Development

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Guest Assistant, Film

Visitor Engagement

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Digital Image Archivist

Imaging and Visual Resources

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Guest Assistant, Lobby (Multiple Openings)

Customer Service

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Guest Assistant

Membership

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Learning Specialist

Learning and Engagement

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Library Assistant

Archives, Library & Research Collections

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Manager of Finance & Planning

Finance

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Manager, Security Programs and Operations

Security

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Painter

Building Operations/Exhibition Design and Production

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Part-Time Receptionist

Visitor Engagement

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Publicity Coordinator

Communications and Public Affairs

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Sales Associates

Customer Service

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Security Officer

Security

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Security Supervisor

Security

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Senior Digital Marketing Manager

External Affairs

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Stock Associate

Retail

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Supervisor, Sales

Retail

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Supervisor, Visual

Retail

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Watch Engineer

Building Operations

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MoMA PS1 jobs

MoMA PS1 champions how art and artists are at the intersection of the social, cultural, and political issues of their time. Providing audiences with the agency to ask questions, access to knowledge, and a forum for public debate, PS1 has offered insight into artists’ diverse worldviews for more than 40 years. Founded in 1976 by Alanna Heiss, the institution was a defining force in the alternative space movement in New York City, transforming a nineteenth century public schoolhouse in Long Island City into a site for artistic experimentation and creativity. Led by Kate Fowle, who was appointed Director in 2019, PS1 is currently implementing an 18-month Strategic Transition Plan to re-envision the institution for the future. With an FY21 budget of approximately $7-8M, PS1 has been a member of New York City’s Cultural Institutions Group (CIG) since 1982, and affiliated with The Museum of Modern Art since 2000.

Director of Finance

Full-time

The Director of Finance is responsible for ensuring organizational effectiveness and accountability by supporting PS1’s accounting and financial functions, ensuring that the institution’s financial records are maintained in compliance with museum policies and GAAP. The Director of Finance partners with the Deputy Director to oversee the overall financial management, planning, systems and controls for PS1. The ideal candidate will have the ability to communicate clearly and successfully juggle multiple priorities in a fast-paced environment. He/she/they are responsive and adapt quickly to change, embracing challenges and championing the advancement of financial planning tools, systems, controls and analyses.

The Director of Finance’s main responsibilities include the oversight and day-to-day management of all accounting activities including: accounts payable; accounts receivables; cash management; preparing, reviewing and posting journal entries; reconciling balance sheet, bank, and investment accounts; and bi-weekly payroll. The Director of Finance leverages the accounting systems and develops, analyzes, and presents monthly financial reports in an accurate and timely manner to department heads, senior leadership and The Board of Trustees. The Director of Finance also develops and tracks the museum’s annual budget, monitors the institution’s financial status and health, and communicates with senior leadership about trends, changes, and recommendations. The ideal candidate will be a dynamic leader and have an ability to adjust financial plans and expectations as the museum’s priorities shift.

More information

We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

Supervision

This position reports to the Deputy Director and is a member of the administrative team. The Director of Finance collaborates with all levels of staff across departments and program areas, in addition to serving as the primary liaison with the accounting and finance team at The Museum of Modern Art. The Director of Finance directly oversees a full-time Accountant. The Director of Finance must have excellent interpersonal and communication skills and must be able to work effectively across organizational and functional lines. Externally, in conjunction with the Deputy Director, the Director of Finance leads MoMA PS1’s relationships with bankers, external auditors, accounting systems, and payroll service providers.

Responsibilities

Financial Reporting and Strategy

  • Lead all financial planning and forecasting processes and will provide critical analyses and insights to help drive business decisions.
  • Develop, analyze, and interpret financial information in order to appraise operating results in terms of performance against budget and other matters bearing on the fiscal soundness and operating effectiveness of the Museum.
  • On a routine basis present financial performance to the Board of Trustees and Board Committees, as well as museum staff.
  • Conduct analyses to examine feasibility of operations and programming proposals; evaluate opportunities and make recommendations.
  • Work with teams to identify and drive actions that maximize revenue growth in alignment with the Museum’s mission.
  • Work closely with the Development department to develop grant budgets and fulfill Foundation reporting requirements.
  • Collaborate with / support Director in realizing new Museum initiatives.
  • Participate in Senior Level planning and strategy meetings.

Accounting and Compliance

  • Administer, manage and evaluate all accounting and financial activities, planning, systems, and controls for PS1. Ensure that PS1’s financial and accounting records are maintained in compliance with museum policies and GAAP. Coordinate work with external auditors and prepare all supporting information for the annual audit and IRS Form 990.
  • Maintain and improve financial accounting systems and work flows for accounts payable, accounts receivable, credit control, and cash management.
  • Manage and conduct day-to-day accounting work for the museum, including general ledger, accounts payables and accounts/pledges receivables, approving and occasionally performing bookkeeping and journal entries; managing balance sheet, program accounts, bank, and investment accounts.
  • Oversee the Accountant to ensure bank reconciliations and month-end closes are performed timely and accurately.
  • Responsible for the oversight, review and execution of the museum’s bi- weekly payroll. Ensure annual W2 and 1099’s are generated timely and accurately.
  • Oversight of the corporate credit cards, including monthly Concur reconciliations, new card requests, card limits, closed accounts, lost cards, and fraudulent activity.
  • Work closely with the Development Department to ensure proper recognition and booking for all contributions to the museum.
  • Recommend financial positions and improvements on all areas of our financial management practices.
  • Liaise with the Audit Committee and Finance Committee of the Board of Trustees.
  • Perform all statutory reporting, including monthly sales tax filing, benefits reporting, Departments of Cultural Affairs reporting, and other filings to ensure compliance.
  • Support financial systems for earned revenue processing related to admissions, café and bookstore, and public/live programs sales.
  • Actively train museum staff on accounting and financial processes and procedures, and promote a culture of accountability.

Budget and Cash Flow Management

  • Generate, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements.
  • Actively manage and forecast organizational cash flow, and monitor and access PS1’s line of credit to ensure financial stability.
  • In conjunction with the Deputy Director, develop and execute annual museum-wide budgeting and planning process, including administering and reviewing departmental financial plans and budgets.
  • Prepare monthly program and department budget vs actual financial reports; routinely review progress and projections with budget managers and suggest corrective actions.
  • In conjunction with the Deputy Director, develop and execute a mid-year review and budget reforecast (or as needed).
  • Work closely with the Development department to develop grant budgets and fulfill Foundation reporting requirements

Experience

To perform this job successfully, an individual must be able to perform each essential function to a high professional standard. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelors or Master’s degree in Accounting/Finance, or equivalent work experience, CPA preferred but not required.
  • Minimum of seven years of professional experience in progressively responsible roles in accounting, with at least four years at the management level, ideally in museums or other cultural/nonprofits with an annual operating budget of $8MM - $10MM. Experience in grant accounting and reporting is preferred.
  • Extensive knowledge and proficiency with accounting/payroll software and systems and ability to learn new systems (e.g., FinancialForce, HRIS, Concur, Salesforce).
  • Superior skills in Excel, and advanced skills working in Microsoft and Google platforms.
  • Demonstrated interest in and/or working knowledge of museums or the arts/cultural organizations or nonprofits.
  • Effective communicator with ability to communicate to different audiences such as donors, trustees, senior leadership and department heads, and ability to breakdown complex concepts (particularly financial) into layman’s terms.
  • Ability to carry out error-free analysis and to conduct trend analysis and recommend financial positions for the museum.
  • Forward thinker with ability to foresee financial risks and make recommendations to remedy situations, assess mitigating controls and develop policies and procedures to address such risks.
  • Highly organized, detail oriented, proactive, excellent time management, efficient, with flexibility to manage rapid and frequent shifts in priorities.
  • Proven management abilities with substantial skills in staff development and team building, assessing and designing workflows, and working productively and collaboratively with all department and levels of management and staff.
  • Excellent professionalism and diplomacy in representing museum and management internally and externally, with superior writing, editing, oral communication, and presentation skills, especially on business, legal, and financial matters.

Compensation

This position is permanent and full-time with a salary range of $100,000-$120,000.

To Apply MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Salary commensurate with experience and previous compensation. Benefits include 20 days paid vacation leave, 10 days paid sick leave, 10 paid holidays and 3 paid personal days, participation in the Museum’s 401(k), life insurance, medical/health (including visual and dental) and a defined benefit pension plans.

Please send your resume and cover letter to [email protected] and include “Director of Finance” in the subject line. For more information about MoMA PS1, please visit https://www.moma.org/ps1.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at MoMA PS1.

Executive Assistant for Administration

Full-time

The Assistant for Administration works in a creative and fast-paced environment supporting the daily work of the Deputy Director. Responsibilities include prioritizing and scheduling the Deputy Director’s time with calendaring, presentations preparation, special projects, including preparation materials and coordination of board committee and board working group meetings, and monthly reconciliations. Additionally, the Assistant for Administration works collaborative with the Special Projects Coordinator & Executive Assistant, in the Director’s Office, to ensure clear, timely communication between both departments, and across the museum; prepares and submits monthly and annual compliance reports, and assists with onboarding of new employee IT needs.

More information

We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

Supervision

The Assistant for Administration will report to the Deputy Director and works in close collaboration with the Special Projects Coordinator & Executive Assistant, in the Director’s Office, as well as with senior management of the museum.

Responsibilities

  • Support deputy director with calendaring, preparation for presentation, special projects-including preparation materials and coordination of board committee and board working group meetings and monthly credit card reconciliation.
  • Assist with the forward movement of projects initiated from the Deputy Director, and collaborate across museum departments as needed.
  • Collaborative with the Special Projects Coordinator & Executive Assistant, in the Director’s Office, to ensure clear, timely communication between both departments, and across the entire museum.
  • Working with the Director of Finance and Deputy Director, prepare monthly funding obligation plan for submission to the Department of Cultural Affairs.
  • Collaborate with the Administration, Finance, Development, Curatorial and Visitor Engagement departments of museum to gather information/narrative and complete the museum’s annual report to the Department of Cultural Affairs.
  • Prepare and submit quarterly lobbying report; collect data from senior staff, organize and submit quarterly compliance report to the Office of the City Clerk Lobbying Bureau.
  • Liaise with human resources and the MoMA IT department to initiate email accounts, address hardware and purchase needs as well as systems access for all new employees. Coordinate all IT mandated museum-wide compliance training (i.e.: Cyber Security).
  • Work collaboratively with MoMA accounting, Deputy Director and external insurance broker to gather proposal/bids for annual insurance renewals. These include General Liability, Directors and Officers, Workers Compensation, and event specific insurance.
  • Other task may be assigned to ensure maintaining smooth operation of the administration department of the museum.

Experience

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

  • Minimum four years of experience in progressively responsible administrative roles in arts, cultural, or other non-profit organizations, with experience supporting senior staff strongly preferred.
  • Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
  • Excellent verbal and written communication and presentation skills, experience with staff and manager at varying levels.
  • Experience in coordinating and managing special projects for senior Museum staff and department heads.
  • Demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadline, as well as ability to manage frequent shifts in priorities.
  • Experience managing multiple projects with competing deadlines; anticipating project needs and problem solving accordingly.
  • Tech savvy with strong computer skills, including strong knowledge and proficiency in Word, Excel, PowerPoint, Google Drive, and video conferencing platforms.
  • Ability to maintain a highly professional, positive, and flexible demeanor with rapid and shifting priorities.
  • Proven organizational ability, analytical skills, and attention to detail.

Compensation

This position is permanent and full-time with a salary range of $60,000-$62,400.

To Apply MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Please send your resume and cover letter to [email protected] and include “Assistant for Administration” in the subject line. For more information about MoMA PS1, please visit https://www.moma.org/ps1.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at MoMA PS1.

Manager of Individual Giving

Full-time

The Manager of Individual Giving is an essential member of PS1’s External Affairs team—made up of communications and development staff working holistically to engage donors, key constituents, and the general public with PS1 and our programming. This new role is an opportunity for a candidate who has the vision to think creatively to build distinctive donor programs that reflect the artist-centric, experimental DNA of the institution, and embrace new strategies in supporting artists and communities.

The Manager will work collaboratively to create new pathways for individual donors, and to conceptualize, plan, and execute on-site and off-site donor events. This position has direct interaction with donors and provides critical support to building and maintaining donor relationships.

A core element of this work will be the development of consistent and creative programming for the newly-launched Greater New Yorkers donor group, as well as exhibition openings, private donor tours and cultivation events, and PS1’s major annual spring benefit. Key to the role is an intrinsic understanding of NYC cultural life, and familiarity with social justice and community engagement practices.

Under the guidance of the Director of Individual Giving, the Manager will develop a detailed understanding of individual fundraising at PS1 and contribute in a significant way to cultivation, stewardship, and the development of programs to attract and retain new supporters and build new fundraising channels to support the evolution of the organization. The Manager will also support work with the PS1 Board of Trustees and other community partners and stakeholders, and work closely with peer departments within The Museum of Modern Art (MoMA).

More information

We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

Supervision

This position reports to the Director of Individual Giving and works closely with the External Affairs team and the Director of PS1.

This position has joint supervision of seasonal Development interns.

Responsibilities

  • Work with the Director of Individual Giving to build and grow the Greater New Yorkers patron group ($10,000/year), and develop new strategies to identify, solicit, and steward new local, national, and international supporters for the group, PS1 programs, and other giving initiatives.
  • Lead the planning, conceptualization, and implementation of a robust schedule of unique and dynamic donor events for a diverse range of supporters that is responsive to both the PS1 program and the broader cultural landscape.
  • Serve as a key member of the team planning PS1’s annual spring benefit; responsibilities include organizing core elements of the fundraising appeal and serving as a key point of contact for vendors, catering, and other elements of the event production.
  • Oversee the planning and logistics for PS1 donor events throughout the year (onsite, off-site, and virtual) including set up, guests lists, seating charts, and donation and pledge trackers.
  • Conduct individual donor prospect research; supporting the Director of Individual Giving with solicitation, outreach, and additional communication and engagement.
  • Develop materials and slide decks for presentations and meetings, as necessary.
  • Regularly collaborate with teams across PS1, including with Finance and Accounting, Curatorial, Visitor Engagement, Operations, and the Director’s Office.
  • Support donor engagement, ensuring high quality experiences when visiting PS1 and supporting all requests from PS1 Departments, the Museum of Modern Art, and partner cultural institutions with managing onsite donor experience.

Experience

  • 3-5 years work experience in development, focusing on special events, donor groups, or individual giving, preferably in a museum or arts non-profit.
  • Experience with event planning and executing fundraising events, galas, and small gatherings required.
  • A strong understanding of the cultural landscape in New York City and globally, and demonstrated experience working within networks of influencers, artists, and cultural practitioners.
  • Strong organizational ability, analytical skills, and attention to detail.
  • Demonstrated strength in interpersonal communications, ability to communicate and work productively and collaboratively with a variety of stakeholders, internal and external.
  • Ability to work in MS Office, G Suite, and adaptability to new, emergent technologies used in support of events and development.
  • Ability to work independently, manage multiple tasks, and balance priorities, while working in a collaborative setting that involves shared decision-making and program responsibility.
  • Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
  • Ability to participate in fundraising events during evenings and weekends.
  • Passion for and understanding of PS1’s mission and program.
  • Ability to speak one of the top five (5) languages spoken in Queens, NY (Spanish, Chinese, Bengali, Korean, Russian) is an asset.

Compensation

This position is permanent and full-time with a salary range of $65,000-$70,000.

To Apply

Please send an email and attach your resume and cover letter to [email protected] and include “Manager of Individual Giving” in the subject line. For more information about PS1, please visit www.moma.org/PS1.

PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at PS1.

Production Coordinator

Full-time

PS1 seeks a full time Production Coordinator to support the audio, visual and streaming production needs of museum wide programming; including but not limited to performances, public events and rentals. The Production Coordinator works closely with Project Managers and staff from the Exhibitions, Performance & Commissions, Community Allyship, Learning, and Digital teams. Through collaboration with Curatorial, Operations, and External Affairs the Production Coordinator will help plan and implement the technical component of live events at PS1.

More information

We recognize that a successful candidate will meet many of the requirements listed on this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.

Supervision

The Production Coordinator will report to the Director of Programs. The Production Coordinator is responsible for on-site supervision of Production Assistants and outside Contractors (i.e.: audio, lighting, video) for assigned events.

Responsibilities

  • Support in planning, organizing and executing audio, visual and digital production of PS1 programs and other museum-wide events, performances, and rentals
  • Manage physical elements of PS1’s new video production and online streaming project, Intercom, while collaborating with the Digital team on all live streaming production.
  • Track and source A/V and other equipment for events, and coordinate technical aspects of the event from technical rehearsals through production.
  • Advance all technical elements for assigned programming with relevant internal stakeholders.
  • Provides on-site coordination for live events, including supervision of Production Assistants, A/V, and other contracted labor, ensuring a smooth and seamless event, with a focus on technical production and stage management.
  • Attend production and planning meetings, and site visits as necessary, with relevant museum wide teams, and with artists and event participants.
  • Tracks inventory of equipment and keeps the Director of Programs informed of the condition of the equipment, and the need for repairs or replacements.
  • Assists with tracking, processing, and coding of live and public programming related invoices and expenses.
  • Sustains good working relationships with vendors and contractors

Experience To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • A minimum of 3 years of experience in technical production for live performance and events.
  • Superior knowledge of a wide range of audio-visual and digital equipment, with hands-on experience in programming, running, and troubleshooting technical equipment and programs typically used in live performance, event production, video production, and live streaming.
  • Experience working in cultural institutions focused on performance and live programming.
  • Demonstrated strength in managing time, completing tasks, and being proactive, accountable, and adaptable in a dynamic and creative setting.
  • Experience with personnel management, and ability to work productively and collaboratively across teams, with all levels of management and staff. Excellent organizational skills: detail-oriented is a must.
  • Strong intrapersonal skills with excellent verbal and written communication skills.
  • Engages with professionalism when interacting with artists in all situations.
  • Availability to work weekends and overtime hours.
  • Proficiency in Microsoft Word, Excel, Gmail, Google Docs, and other standard office procedures and equipment.
  • Experience with technical production in museums, galleries, alternative spaces, and outdoor locations is a plus.
  • Ability to work evenings and weekends as required

Compensation

This position is permanent and full-time with a salary range of $48,000-$50,000.

To Apply

Please send an email and attach your resume and cover letter to [email protected] and include “Production Coordinator” in the subject line. For more information about PS1, please visit www.moma.org/PS1.

PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at PS1.