Current Available Positions
Assistant Archivist (six-month project/grant funded) | Archives
Completes processing of the Avalanche Magazine Archives. Processing the collection entails appraising and organizing the materials, which include correspondence, artist research, audio interviews, magazine page mockups, and photographs, among other materials. Descriptive information will then be assembled to create an electronic finding aid. Following professional archival standards, surveys the collection, conducts preliminary research on the materials, and drafts a processing plan in conjunction with Museum archives staff. Determines and acquires necessary archival supplies. Performs simple preservation tasks; implements necessary conservation measures. Compiles and revises existing descriptions of the material. Re-files and re-boxes the collection in acid-free housing. Writes and encodes detailed finding aid, including information on context and related collections as well as description of the material. Reports to The Rona Roob Museum Archivist.
Requirements: Bachelor’s degree in art history; Master’s degree in art history plus a Master’s degree in archival science, Master’s of Information Science with an archives concentration, or a Certificate in archival studies strongly preferred. One to three years solid experience processing archival collections according to standard archival procedures and research in art history is also required. Strong verbal and written communication skills. Comfortable working independently. Computer literacy and knowledge of Encoded Archival Description (EAD). Demonstrated knowledge of contemporary art, art historical reference sources, and other related research materials.
Assistant or Associate Paper Conservator | Conservation
Works on a wide range of modern and contemporary artworks and participates in all departmental activities, including analysis, research, and treatment of collection materials, preparation of works of art for exhibition, and loan and courier responsibilities. Completes full photographic and written documentation of original condition and all stages of treatment. Monitors hinging, matting, storage, environmental conditions, and other preventive conservation steps for the collection. Research centering on treatment protocols, artists materials, and methods is encouraged. Assists with the supervision of fellows and interns. Reports to Conservator, Senior Conservator, Chief Conservator.
Requirements: Advanced degree in conservation and two years relevant experience for Assistant Conservator position and five years relevant experience for Associate Conservator position, or equivalent. A demonstrated interest and experience in the conservation of contemporary works is very strongly encouraged. Travel is required. Application instructions: send detailed letter of interest stating education, work history, involvement with modern and/or contemporary art and research interests, and salary requirements. The inclusion of a writing sample, either published work or work-related documentation or research, is strongly recommended. The application should include the names of three references, but letters from references are not requested. No treatment reports are requested and should not be included. Candidates invited for interviews will be asked to supply treatment reports at that time. All material, in digital form, should be sent to firstname.lastname@example.org. Applications will be accepted through April 4, 2014. Note: Determination of final title is dependent on credentials/experience of the candidate.
Assistant Registrar | Collection Management and Exhibition Registration
Works independently on assigned exhibitions or collection tasks, including correspondence with lenders, borrowers, donors, and vendors to arrange packing, shipping, insurance, and courier arrangements for works of art related to assigned projects. Compiles and tracks associated documentation, examines objects and records condition, creates and maintains files for loans and objects, arranges travel for couriers when required, and serves as courier as needed. Reports to Registrar.
Requirements: Bachelor’s degree or Bachelor of Fine Arts degree, Master’s degree preferred, and a minimum of three years related experience in the field, preferably in an art museum with ambitious exhibitions, acquisitions, and outgoing loan programs or equivalent. General knowledge of 20th-century art and familiarity with artists' materials is also required, including facility with time-based media objects. Excellent communication and organizational skills and meticulous attention to detail are essential. Reading knowledge of French and/or another foreign language. Experience with The Museum System.
Assistant Supervisor, Control Room | Security
Manages access, via Security Access System, to all areas in multiple buildings. Communicates response to emergency situations with internal and external responders. Supervises, deploys, dispatches, and trains security officers. Monitors security and fire system devices and equipment via Fire Command Center. Reports malfunctioning devices to control room supervisor or manager of Technical Systems and Operations. Tracks and distributes equipment to security personnel. Notes all daily activity and equipment distribution in the daily control room log. Tracks and communicates personnel call-offs to gallery supervisors. Frequently interacts with security supervisors and managers, plus internal/external contacts (e.g. Special Events department). Communicates closely with on-duty security supervisors and managers regarding situational awareness of building operations and issues. Communicates clear and concise information via, radio, telephone, and e-mail. Collaborates with on-site fire safety director and the fire command center regarding fire system status and pending issues. Ensures required communication and documentation are complete as it relates to daily operations/audits. Maintains the safety and security of confidential information and data. Participates in writing incident reports and documents control room and fire command center procedures. Provides first-level troubleshooting of security system and hardware issues. Reports security system and technical issues to manager of Technical Systems and Operations, or control room supervisor on duty. Resolves minor problems or issues and provides suggestions for improvement.
Requirements: At least two years experience of control/command room and technical/security system support. At least three to five years experience in the security or law enforcement field. At least one year of report-writing experience. Experience in cultural, educational, or large public access locations preferred. Demonstrated knowledge of security practices, including emergency response. Experience in utilizing various software applications including MS Word and Excel, and Google search engine. Basic first aid/CPR knowledge and AED certification. Fire Safety Director certification or ability to complete certification. Applied knowledge of fire-life-safety systems, security access and intrusion systems, CCTV, and other related security devices. If hired, individual must successfully complete a security threat assessment through the Department of Homeland Security. This position is for the early morning shift (11:00 p.m.–7:00 a.m.) at both Manhattan and Queens locations.
Auditor | Internal Audit
Assists in identifying and evaluating the organization's risk areas and provides input into the development of recommendations that rectify unmitigated business risks and identify opportunities for improvement based upon careful analysis. Examines managements controls with the Information Technology department to ensure that Museum systems safeguards assets and maintain data integrity. Manages all stages of audits, including planning, study, evaluation, and testing of controls; reporting; and follow-up. Collects and evaluates evidence of Museum systems, practices, and operations in conjunction with financial statement audits, internal audits, and other forms of substantiation engagement. Performs tests of internal controls within the organizations for compliance with Section 404 of the Sarbanes-Oxley Act and identifies and communicates deficiencies for remediation. Performs testing of user access and changes to management controls. Performs audits of business controls, processes, systems, financial statements, journals, and reports. Develops and evaluates documentation of internal controls and assists in identifying risks and testing controls with financial integrity, operational effectiveness, compliance with rules and regulations, and system data integrity. Reports to Director, Internal Audit.
Requirements: Bachelor’s degree in information technology or accounting, CPA preferred, and four or more years of relevant experience or equivalent. Demonstrated experience in applying internal auditing, accounting, and management principles and practices to the remediation of business risks is also required. Understanding of processes and controls related to financial applications, networking functionality, databases, operating systems, and other infrastructure. Excellent analytical skills with the ability to analyze complex and often incomplete data. Strong communication skills (written and verbal). Strong PC skills, including MS Excel, Word, and PowerPoint. Strong attention to detail and superior organizational skills. Ability to work independently. Flexibility to deal with multiple changing priorities.
Construction Project Assistant | New Building Project
Acts as liaison between supervisor and other departments, consultants, contractors, etc. Maintains MoMA’s input/approvals into the project website. Handles day-to-day administrative tasks: mail, overnight mail, packages, expense reports, etc. Maintains Web-based master document incoming/outgoing log and Web-based master drawings/request for information logs. Maintains contracts log. Maintains active owner, architect, engineer, construction manager, contractor, and vendor contact database on project website. Composes and/or edits and distributes letters, memos, reports, and other project correspondence on time. Sets up and maintains project files. Keeps track of when recurrent reports are due and meetings are scheduled, including maintaining list of recipients and/or participants. Processes invoices for payment. Orders and maintains all office supplies. Maintains calendars with vacation dates, schedules and confirms meetings, etc. Arranges travel, hotel accommodations, and car reservations. Prepares itineraries. Sets up for meetings (coffee, lunch, etc.). Answers phones and directs calls. Takes messages. Photocopies, files, sends faxes, builds multiple copies of reports, etc. Reports to Director, New Construction.
Requirements: Bachelor’s degree and three or more years relevant experience with general office responsibilities and procedures or equivalent. Construction field-office experience a significant advantage. Good knowledge of Microsoft Word, Outlook, Excel, and PowerPoint. Knowledge of Google Mail. Knowledge of interactive secure website. This is a five-year fixed-term position. Initially based in MoMA’s main offices, during 2014 the work will move into the project office facilities located on the construction job site. Training will be provided regarding safe working practices on a construction job site if necessary.
Department Assistant | Film
Performs a variety of administrative duties specific to the Department of Film. Collaborates with entire department on tasks requiring varying degrees of complexity. Serves as general administrative assistant to the department and on department-related projects, including ongoing theater/gallery exhibitions and long-term administrative projects. Performs departmental tasks, including answering phones, sorting mail, responding to inquires, ordering supplies, etc. Maintains department files. Assists in planning curators’ travel and coordinating expense reimbursements. Gathers data from various sources for use by supervisor or relevant staff (including collection database, library catalogue, Internet research etc.). Assists curators in coordinating special events and screenings. Assembles and coordinates material for departmental or committee acquisitions presentations. Oversees volunteer and intern activity, when appropriate. Reports to Producer, Film Exhibitions and Projects, and curatorial staff.
Requirements: Bachelor’s degree and one to two years administrative experience relevant to the position or equivalent. Background in film/film studies preferred. Proficiency with Microsoft Word, Excel, PowerPoint, Publisher, Outlook, Adobe Photoshop, Internet research, and other standard office procedures and equipment. Excellent administrative and organizational abilities. Pleasant phone manner. Excellent written and verbal communication skills. Ability to take direction and work as part of a team. Must exercise good judgment and discretion. Facility with foreign languages a plus. Must be available to work evening screenings and events.
Development Assistant | Development (Major Gifts)
Serves as assistant to the Director of Development and for major gifts team, and performs a variety of administrative functions. Creates, implements, and manages a system for tracking all major gifts. Corresponds verbally and in writing with Museum trustees, donors, and prospects. Drafts acknowledgments and ensures that all major gifts are acknowledged in a timely fashion by the appropriate person(s). Oversees gift processing and filing and serves as liaison with the gift processing team. Works with Department of Finance to closely track revenue and spending, process invoice file receipts, and manage retail requests. Manages and updates weekly tracker for the major gifts team and donor database. Coordinates the creation and dissemination of other major gifts correspondence and renewals. Answers main phone line for major gifts team and fields calls in a positive and timely manner. Assists with other administrative and miscellaneous office duties as necessary. Reports to Director, Development.
Requirements: Bachelor’s degree and one to three years relevant experience in a development office or equivalent. Business/analytical background preferred. Strong interpersonal and communication skills and comfort speaking with donors via telephone is a must. Enjoys building and stewarding relationships with funders. Experience with and capacity for managing budgets and financial information. Strong computing skills and proficiency with Microsoft Excel. Works well independently and as part of a team. Positive attitude and good sense of humor. Salesforce experience and interest in modern and contemporary art a plus.
Development Associate | Development (Major Gifts Events)
Plans and executes all stewardship and cultivation events for the major gifts area, as well as planned giving events (approximately 15 events per year). Works with supervisors to determine and secure all event dates, topics, speakers, locations, and formats and updates the Museum’s master calendar. Oversees event logistics from start to finish, including but not limited to: invitation printing, guest list creation, catering, event volunteer management, prep/debrief meetings, summary memos, vendor contracts, invoicing, and related correspondence. Drafts event acknowledgments and other major gifts correspondence and renewals. Coordinates with other Museum departments, internal and external vendors, and staff as needed. Records and updates event details in the donor database. Serves as administrative liaison for high-level donor groups, assisting with correspondence and planning. Leads Museum tours for VIPS when necessary. Answers main phone line for major gifts team and fields calls in a positive and timely manner. Assists with other administrative and miscellaneous office duties as necessary. Reports to Director, Development.
Requirements: Bachelor’s degree and three to five years experience in administrative or event management roles, ideally in a development office and/or cultural institution or equivalent. Excellent oral and written communication skills, professional and polished presentation, and strong organizational and computing skills. Comfortable interacting with Museum donors in writing, by phone, and in person. Must work well independently and collaboratively. Attention to detail and ability to multitask a must. Strong interest in modern and contemporary art desirable.
Graphic Designer (two positions) | Advertising and Graphic Design
Designs and produces exhibition graphics and print-design collateral materials. Designs and produces online/digital marketing campaigns and collateral materials. Meets with departmental clients to discuss scope, design, budget, and schedule of projects. Presents preliminary designs and comprehensives and completes layouts for review and approval for all jobs (exhibitions, invitations, brochures, advertisements, signage, posters, newsletters, magazines, evites, E-News, online marketing campaigns). Works with exhibition design team (curators, curatorial assistants, director of exhibition design and production, exhibition design and production managers, frame shop foreperson, art handlers) and outside vendors (output service bureaus, silkscreen installers, wall graphics installers) to design, prepare, and install exhibition graphics (exhibition identity, title walls, wall texts, graphics murals, photo blow-up reproduction, and object labels). Designs and produces all special event invitation and evite projects. Works with senior designer/design manager to manage quality control process on all special event projects. Produces complete and final mechanical files for printer. Verifies files match all printer specifications. Reviews blues, matches prints, composes match prints, and makes all necessary revisions until final product is delivered. Produces MoMA PS1 design projects, works with senior designer/design manager to manage daily MoMA PS1-related work, routine design production of exhibition graphics, print collateral materials, and online/digital marketing collateral materials. Reports to Design Manager.
Requirements: Bachelor of Fine Arts in graphic design and one to three years print and digital design and production experience or equivalent. Excellent design ability with thorough knowledge of exhibition design, print design, digital marketing, and digital publishing. Great organizational skills. Outstanding ability to manage multiple tasks. Excellent job management skills. Proactive problem-solving proficiency. Ability to work well under pressure. Adept at finessing outstanding working relationships with a wide variety of personality types. Thorough knowledge Adobe Creative Suite (CS5.5), InCopy, and Adobe After Effects. Additional knowledge of digital publishing software, Flash, Dreamweaver, HTML, and CSS preferred. Fluent with Microsoft Word, Microsoft PowerPoint, and Microsoft Excel.
Investment Associate | Investments
Assists senior investment team with management of approximately $1 billion in assets through the institution’s endowment and pension plan. The investment team invests those assets broadly across all asset classes and through a variety of fund structures including: long-only equities, private equity, hedge funds, absolute return strategies, real assets, and fixed income vehicles. Supports the investment officers in the due diligence process, research of global financial markets, tracking of external investment manager performance, and managing of special projects. Provides input into manager selection and global asset allocation, and will also have the opportunity to present investment recommendations to the investment committee. Reports to Chief Investment Officer.
Requirements: Bachelor’s degree, preferably in economics, finance, accounting, or any other quantitative subject area combined with two to three years related financial markets experience. Passion for financial markets, and an interest in pursuing a career in investment management. A combination of the following characteristics is also required: advanced Excel and PowerPoint skills, superior communication skills, attention to detail, problem-solving skills, strong analytical skills, intellectual curiosity, resourcefulness, comfort with deadlines, and a team mentality. This is a two-year pre-MBA program (with the potential for a third year). Please include GPA along with resume, cover letter, and salary requirements. Application deadline is March 14, 2014.
Major Gift Officer | Development
Cultivates, solicits, and stewards a portfolio of 50–75 donors at the $10,000-plus range. Works collaboratively with and in support of other development and curatorial staff, volunteers, and other Museum representatives, to cultivate, steward, and solicit donors in alignment with MoMA priorities. Works closely with research team to create appropriate solicitation and stewardship strategies for donor portfolio. Writes and prepares correspondence, including solicitation letters, gift proposals, and acknowledgements. Leads Museum tours for donors and other VIPs. Helps write and supervise production of promotional materials. Supervises junior support staff as assigned. Reports to Director, Development.
Requirements: Bachelor’s degree and at least five years progressive fundraising experience with a proven track record in securing major gifts or equivalent. Comfort and experience soliciting major gifts at the five- to seven-figure range. Excellent verbal and written communication skills, professional polish, and strong attention to detail. Ability to work in a collaborative setting that involves shared decision-making and program responsibility. Ability to work independently, manage multiple tasks, and balance priorities. Self-starter with a positive attitude and a sense of humor. Track record of adhering to the highest ethical standards. Demonstrated enthusiastic and empathetic disposition. Ability to convey sensitivity to the needs of donors. Knowledge of modern and contemporary art desirable.
Matter/Framer | Exhibition Design and Production
Sets-up, measures, and cuts mats and frames to precise specifications. Following archival guidelines, mounts and hinges works of art on paper into mats. Fabricates specialty mounts for books and other unusual objects. Inserts matted artworks into frames. Inserts paintings into frames. Maintains shop tools and inventory of materials in proper order. Sands, seals, paints, or waxes wood frames. Cuts Plexiglas or glass to size. Assists in the construction of simple wood frames or parts of frames. Performs other related tasks as directed by the shop foreperson or by an Exhibition Production Manager. Reports to Frame Shop Foreperson.
Requirements: Bachelor’s degree and three to five years related experience in an art museum or professional frame shop or equivalent. Must have complete understanding and working competence with all standard frame shop tools and equipment, including mat-cutters, table saws, specialty glues, and precision measuring devices. Basic knowledge of the visual arts. Ability to work independently and also in close collaboration with coworkers.
Product Manager (Personal Accessories)| Retail
Responsible for product sourcing and development for all business channels (stores, direct response, and wholesale) in the following product categories: jewelry and watches, bags and personal accessories, and scarves and apparel. With input from creative and channel heads, identifies market and sales trends and opportunities for buying and/or development. Develops seasonal merchandise plans. Implements merchandising strategies to achieve sales and margin goals. Manages category sales to achieve targeted sales and margin requirements. Works with merchandise group to develop seasonal stories, major features, and Museum-related programs. Prepares and analyzes sales reports and synthesizes findings. Works with marketing team on promotion and advertising efforts. Works with stores and online team on optimal merchandising presentations. Provides product training to all sales staff and customer service, warehouse, and outside telemarketing staff. Determines initial min/max levels for new products. Monitors sales and determines re-order quantities. Works with warehouse on problem shipments and special requests. Travels domestically and internationally to source products and vendors. Works with curators on product oversight. Negotiates pricing, exclusivity, and terms. Develops concepts for new product development. Solicits designs/designers for new product development, evaluates design submissions, and negotiates related legal agreements. Prepares budgets and projections to determine economic feasibility. Develops product packaging. Manages production process. Supervises assistant product manager and production coordinator. Reports to Director of Merchandising.
Requirements: Bachelor’s degree and a minimum five years experience in retail buying and/or product development and merchandising in relevant classifications or equivalent. Strong analytical and organizational skills. Strong computer skills.
Senior Receptionist | Visitor Services
Demonstrates exceptional customer service skills by warmly greeting all visitors to the Museum’s reception areas. Maintains visitor log and carefully registers guests according to security procedures. Announces visitors to staff and directs them to Museum offices. Receives and distributes incoming and outgoing packages, postal and interoffice mail, FedEx, UPS, and deliveries. Maintains delivery logs. Distributes brochures, applications, and other written materials to guests upon request. Answers Museum phone calls with warmth and enthusiasm. Provides general information on admission fees, hours of operation, policies, exhibitions, film schedules, transportation and directions. Transfers calls to MoMA departments as needed. Maintains statistical data and generates regular reports on incoming calls and e-mails. Assists office manager in coordination of departmental customer service training initiatives. Prepares orientation packets and updates policy information sheets.
Requirements: Bachelor’s degree, and one to two years prior customer service experience or equivalent, ideally in a museum or a fast-paced environment. Exceptional communication, writing, and customer service skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office suite.
MoMA Jobs application guidelines
If you would like to submit your resume and cover letter for consideration, please choose one of the following options:
By e-mail: email@example.com (most preferred option)
By fax: (212) 333-1107
By mail: The Museum of Modern Art
The Department of Human Resources
11 West 53 Street
New York, NY 10019
Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at The Museum of Modern Art.
The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.
Current Available Position at MoMA PS1
MoMA PS1 is one of the oldest and largest non-profit contemporary art institutes in the United States; an exhibition space rather than a collecting museum, it serves as a catalyst and an advocate for new ideas, discourses, and trends in contemporary art.
Responsible for planning, initiating, and managing the marketing and public relations activities of MoMA PS1. Focuses on promoting and expanding the reach and impact of the organization and plans the overall communications strategy. This position serves as the primary liaison to MoMA communications department, and ensures coordinated communication efforts and information flow with MoMA.
Public Relations: Plans, develops, and implements press strategies. Conducts media outreach and acts as primary press contact for exhibitions, programs, special events, and the institution as a whole. Researches, writes, and distributes press releases to targeted media. Coordinates and organizes all press requests and press events. Prepares and manages the production of press materials, including publicity brochures, handouts, photographs, and multimedia programs. Schedules and coordinates installation photography of all exhibitions, public programs, and events. Cultivates and maintains direct relationships with local and international reporters in various facets of media, including print, digital, and broadcast media. Updates MoMA PS1 website for all news content, including press releases, events, and programs.
Marketing: Plans, develops, and executes a marketing, advertising, and media strategy in collaboration with the director and MoMA's marketing department. Manages and updates MoMA PS1 social media outlets, including Facebook, Twitter, Instagram, and Flickr. Manages and ensures timely and regular distribution of MoMA PS1 E-News. Develops, implements, analyzes, and manages marketing, advertising, and media performance measurements. Leads and manages the development of collateral material and presentations, working with MoMA graphics department as appropriate and maintaining MoMA PS1’s graphic identity in communications materials.
REPORTS TO: Director, MoMA PS1, and Chief Communications Officer, MoMA
Requirements: Bachelor’s degree with minimum four years experience in public relations and/or marketing, preferably in the nonprofit sector. Excellent organizational skills and ability to handle many projects simultaneously. Excellent communication skills, both written and oral. Ability to work independently and proactively. Knowledge of and interest in contemporary art. Strong, established relationships with media organizations, reporters, and editors.
Exhibitions Manager Works within the curatorial department alongside the registration and installation staff to coordinate all aspects of the exhibition program, including the planning, assembly, installation, maintenance, deinstallation and dispersal of exhibitions. Manages the exhibition calendar, production schedules and budgets. Coordinates collaborations and tour presentations with other venues. Assists with the installation and deinstallation of exhibitions and other programs, as appropriate.
REPORTS TO: Curator and Associate Director of Exhibitions and Programs
Requirements: Bachelor’s degree in Art History or a comparable academic field preferred. Significant project management experience in a museum, gallery, or other creative industry. Demonstrated ability to successfully organize projects with budgetary responsibility, and develop new systems that support their execution. A team player with a track record of collaboration and leadership, including experience managing staff and outside contractors. Ability to manage multiple projects with competing timelines and budgets; extraordinary attention to detail.
HOW TO APPLY: Please send your résumé and cover letter to firstname.lastname@example.org and include the job title in the subject line. No phone calls please. For more information about MoMA PS1 please visit MoMAps1.org.
Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the position.
MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.