Shown: Arthur Young. Bell-47D1 Helicopter. 1945. Manufacturer: Bell Helicopter Inc., Buffalo, NY. Aluminum, steel, and acrylic plastic, 9′ 2 3/4″ × 7′ 11″ × 42′ 8 3/4″ (281.3 × 302 × 1271.9 cm). Marshall Cogan Purchase Fund. Photo: Manuel Martagon

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MoMA jobs

Established in 1929, The Museum of Modern Art is the world’s preeminent institution dedicated to the art of our time. With a dynamic exhibition program and one of the world’s largest collections of modern and contemporary art, MoMA bridges the past and present, the established and the experimental, bringing new ideas to over three million onsite visitors per year—and many more millions in the digital realm. We offer an exciting, inclusive work environment for innovative, talented individuals who are eager to take part in MoMA’s mission, responding to new ideas and initiatives with insight, imagination, and intelligence.

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MoMA PS1 jobs

MoMA PS1 champions how art and artists are at the intersection of the social, cultural, and political issues of their time. Providing audiences with the agency to ask questions, access to knowledge, and a forum for public debate, PS1 has offered insight into artists’ diverse worldviews for more than 40 years. Founded in 1976 by Alanna Heiss, the institution was a defining force in the alternative space movement in New York City, transforming a nineteenth century public schoolhouse in Long Island City into a site for artistic experimentation and creativity. Led by Kate Fowle, who was appointed Director in 2019, PS1 is currently implementing an 18-month Strategic Transition Plan to re-envision the institution for the future. With an FY21 budget of approximately $7-8M, PS1 has been a member of New York City’s Cultural Institutions Group (CIG) since 1982, and affiliated with The Museum of Modern Art since 2000.

Special Projects Coordinator and Executive Assistant, Director’s Office

Full-time, Exempt

The Special Projects Coordinator and Executive Assistant manages the Director’s Office in a highly creative and fast-paced environment supporting the daily work of PS1’s Director, as well as any special projects and programming initiatives.

Responsibilities include prioritizing and scheduling the Director’s time; prepping and overseeing various initiatives; running day-to-day operations of the Office; and handling communications with the PS1 team, as well as Board, funders, artists, external partners, and supporters. The Special Projects Coordinator and Executive Assistant will work closely with senior leadership to ensure all institutional strategic goals are being met in a timely manner and providing feedback as necessary.

More information

Supervision

The Special Projects Coordinator and the Executive Assistant reports to the Director; works in close collaboration with the senior management of the museum; and directly oversees interns and fellows working within the Director’s Office.

Responsibilities

  • Serves as a general assistant to the Director, supporting interdepartmental communication and coordination within the Museum, along with managing external requests from donors, Board members, artists, and partners.
  • Manages the Director’s calendar and meetings; liaises with the PS1 leadership team, including anticipatory prep for meetings and working closely with pertinent teams on materials and logistics.
  • Assists and supports the Director during Museum events and meetings, by coordinating and managing logistics, as well as taking minutes when necessary.
  • Manages and tracks the Director’s email and correspondence; compiles information for response and/or responds on their own initiative where appropriate; oversees and coordinates communications pipeline for senior leadership and external parties.
  • Liaises with high level trustees; prospects, supporters, artists, government officials, gallerists, curators, press contacts, and Museum staff on behalf of the Director.
  • Coordinates and organizes special projects and initiatives in conjunction with other Museum staff or consultants, as authorized by the Director; coordinates the implementation of initiatives on behalf of the Director and supports the preparation of materials for the Director’s review and approval.
  • Manages the budget and expense reporting for the Director, meets monthly with the Director of Finance to review and monitor expenditures on the departmental budget, prepares reports and submits requests on behalf of the Director and with regards to Special Projects being managed.
  • Prepares and organizes visual materials and text for the Director’s presentations at symposia, conferences, and meetings of the Board and Board committees.
  • Manages and coordinates weekly calendar meetings with a cross-departmental presence; tracks and oversees weekly action items and follow throughs.
  • Conducts art historical, sociological, and cultural research; prepares artist dossiers; and prepares projects and proposals, as needed.
  • Coordinates and manages all domestic and international travel for the Director.

Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Minimum four years of experience in progressively responsible administrative roles in arts, cultural, or other non-profit organizations, with experience supporting senior staff strongly preferred.
  • Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
  • Excellent verbal and written communication and presentation skills, experience with high level donor communication.
  • Experience in coordinating and managing special projects for senior Museum staff and department heads.
  • Demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines.
  • Experience managing multiple projects with competing deadlines; anticipating project needs and problem solving accordingly.
  • Tech savvy with strong computer skills, including strong knowledge and proficiency in Word, Excel, PowerPoint, Google Drive, social media platforms, and video conferencing platforms.
  • Accessibility and availability to work, as needed, outside of normal business hours in response to urgent and international schedules, and availability to participate in evening and weekend Museum programs and events.
  • Experience in managing and supervising support staff and/or interns, and working productively and collaboratively with senior management staff.
  • Ability to maintain a highly professional, positive, and flexible demeanor with rapid and shifting priorities.
  • Proven organizational ability, analytical skills, and attention to detail.
  • Ability to speak one of the top five (5) languages spoken in Queens, NY (Spanish, Chinese, Bengali, Korean, Russian) is an asset.

Compensation and Benefits

This position is permanent and full-time with a salary of $60,000. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 10 paid holidays; and 3 paid personal days; participation in a 401(k); life insurance; medical/health (including visual and dental); transit, health, and dependent care FSA; and pension plan.

To Apply

Please send an email and attach your resume and cover letter to [email protected] and include “Executive Assistant, Director’s Office” in the subject line. For more information about PS1, please visit www.moma.org/PS1. Applications will be accepted until March 26, 2021 and will be reviewed on a rolling basis.

PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at PS1.