The Museum of Modern Art jobs

Accounts Payable Administrator

Accounting

Ensures effective and timely communication of vendor and internal inquiries. Runs jobs for checks, automated clearinghouse (ACH), wires, and credit cards payment methods. Processes invoice-related vouchers for payment and posting to the general ledger. Enters wire transfer payments, USD, and foreign currency. Serves as team member on the preparation of annual 1099 and 1042 tax reporting by mandated due dates. Reviews travel and entertainment expense reports in accordance with T&E policy. Reviews capital expenditure transactions prior to general ledger posting and reconciles asset manager activity. Reviews stale-dated checks and prepares file for escheatment. Completes closing procedures by the third business day of each month. Performs related account reconciliations and follows up as required. Performs other special projects as assigned. Reports to Manager, Accounts Payable/Receivables.

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Requirements

Bachelor’s degree and professional experience in disbursement processing, controls, and related endeavors. Ability to produce accurate informational reports. Enjoys working in a team environment. Possesses strong communication, organizational, and follow-up skills. Interest in art and the Museum’s mission preferred.

Assistant Curator

Drawings and Prints

Researches the Museum’s collection and archives vis-à-vis departmental projects, acquisition efforts, and other related departmental efforts, and answers inquiries with regard to such information. With curatorial peers, or individually as indicated, conceives of, plans, and executes collection installations and exhibitions. Assists senior curators with all aspects of research, planning, organization, and realization of major exhibitions. Writes, edits, and assists in the production of Museum publications and exhibition-related materials, including wall texts and extended object labels. As directed by chief curator, represents the department to Museum trustees, donors, patrons, curatorial colleagues at other institutions, artists, and galleries. With chief curator and senior curatorial staff, seeks and recommends the acquisition of works on paper by contemporary and emerging artists, both purchases and gifts. Collaborates on exhibition programs and related public programs, with a special emphasis on works on paper by contemporary and emerging artists. Serves as a liaison with outside persons and organizations and with other departments within the Museum. Instructs and supervises curatorial staff and interns as assigned. Works on and/or supervises one or more departmental teams focused on a core department function (e.g., cataloging, website, storage, acquisitions research, imaging, provenance, affiliate groups, etc.). Keeps informed of current activity in the area of departmental interest, particularly contemporary and emerging artists, through gallery and Museum visits, publications, etc., and makes recommendations to senior staff. Reports to Chief Curator and senior curatorial titles.

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Requirements

Master’s degree in art history or higher. Museum curatorial experience in a responsible position and proven expertise and judgment in a responsible position in a related field. Demonstrated initiative, discernment, and administrative ability. Expertise and focus on contemporary art and emerging artists. For both collections and exhibitions, knowledge and competence to conduct or supervise, as well as to initiate, research, prepare, catalog, and maintain works of art and to organize and communicate related information. Strong knowledge of global histories of drawings and prints, as well as current practice of contemporary and emerging artists producing works on paper and their connections to other mediums. Competence participating in the general administration and core logistical functions of a museum curatorial department. Ability to initiate, direct, and install exhibitions and to write supporting publications. Competence to select and recommend acquisitions and to solicit gifts.

Assistant Director of Institutional Giving, Foundation Relations

Institutional Giving

Identifies and cultivates key institutional supporters to raise significant foundation funds for projects and programs ranging from unrestricted annual support to multiyear restricted program grants. Collaborates closely with senior leadership and curators to identify content for innovative proposals for exhibitions, education, conservation, library and archives, publications, capital campaigns, and other special projects. Researches, identifies, and forges connections with potential new funding sources. Directs stewardship of Museum’s current portfolio of foundation and education funders through active communications and cultivation plan, including calendar of deadlines for inquiries, proposals, and reports; creation of highest quality proposals, narratives, financial submissions, acknowledgments, renewals, memos, letters, and other fundraising materials; and compilation of financial and institutional documents. Leads meetings with Museum program staff and finance/legal teams as needed to ensure coordination around proposal development and grant requirements. Drafts strategy documents and profiles to prepare senior leadership for meetings with funders, participating in meetings as needed. Develops and regularly updates grants-revenue projections for goal tracking and budget planning. Leads Museum tours and attends relevant events. Supervises Development staff and interns. Reports to Director, Institutional Giving and Development Operations.

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Requirements

Bachelor’s degree, master’s preferred, and seven to 10 years related experience with significant accomplishments in raising foundation gifts, including grant writing, donor-facing portfolio management, and staff management. Knowledge of and passion for modern and contemporary art. Superior written communication skills. Demonstrated record of promoting complex programs and concepts in a clear, compelling, and meaningful way. Superior interpersonal and diplomacy skills. Excellent organizational and project management skills with the ability to work proactively and calmly under rigorous calendar of deadlines. Ability to handle multiple projects simultaneously while maintaining keen attention to detail. Proficiency with complex budgets and financial reporting. Proficiency with Microsoft Office and Salesforce or other CRM database systems. Ability to work some evenings to attend events, etc. Application deadline is Friday, January 12, 2018.

Assistant Supervisor, Control Room

Security

Manages access, via Security Access System, to all areas in multiple buildings. Communicates response to emergency situations with internal and external responders. Supervises, deploys, dispatches, and trains security officers. Monitors security and fire system devices and equipment via fire command center. Reports malfunctioning devices to control room supervisor or manager of Technical Systems and Operations. Tracks and distributes equipment to security personnel. Notes all daily activity and equipment distribution in the daily control room log. Tracks and communicates personnel call-offs to gallery supervisors. Frequently interacts with security supervisors and managers, plus internal/external contacts (e.g. Special Events department). Communicates closely with on-duty security supervisors and managers regarding situational awareness of building operations and issues. Communicates clear and concise information via radio, telephone, and email. Collaborates with on-site fire safety director and the fire command center regarding fire system status and pending issues. Ensures required communication and documentation are complete as it relates to daily operations/audits. Maintains the safety and security of confidential information and data. Participates in writing incident reports and documents control room and fire command center procedures. Provides first-level troubleshooting of security system and hardware issues. Reports security system and technical issues to manager of Technical Systems and Operations, or control room supervisor on duty. Resolves minor problems or issues and provides suggestions for improvement. Reports to Manager, Technical Systems and Operations.

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Requirements

At least two years experience of control/command room and technical/security system support. At least three to five years experience in the security or law enforcement field. At least one year of report-writing experience. Experience in cultural, educational, or large public-access locations preferred. Demonstrated knowledge of security practices, including emergency response. Experience in utilizing various software applications, including MS Word and Excel and Google search engine. Basic first aid/CPR knowledge and AED certification. Fire Safety Director certification or ability to complete certification. Applied knowledge of fire-life-safety systems, security access and intrusion systems, CCTV, and other related security device. Ability to work a flexible schedule at both Manhattan and Queens locations. If hired, individual must successfully complete a security threat assessment through the Department of Homeland Security.

Curatorial Assistant

Drawings and Prints

Assists senior curatorial staff in all areas of their responsibilities, including research for exhibitions and publications; administrative work in the context of curatorial functions such as acquisitions, exhibitions, collections records, bibliographic and biographical records and files; departmental committee meetings; loans; and general curatorial inquiries. Performs work in relation to care of the collection and expedites arrangements for custodial, registration, and preparation work as required by the curators in the maintenance of the collection in gallery, study, and storage areas. Conducts daily collection gallery inspections and assists with follow-up arrangements in the event of damage, deterioration, etc. Performs the duties of exhibitions assistant, including research on subjects such as artists, periods, styles, etc.; on specific works; on locations of works; on photograph sources; etc. Assists with arranging loans; catalogue preparation; preparation of checklists, including compiling and typing; and coordinating and scheduling work to be done within the Museum and without in such areas as conservation, photography, public information, matting and framing, construction, lighting, etc. Assists with the preparation and installation of wall labels. Conducts daily inspection of the works on view in temporary exhibitions and assists with necessary follow-up arrangements, answers inquiries, and conducts some gallery tours as necessary for visitors, etc. Researches and catalogs the Museum’s collection under senior staff supervision and answers related inquiries from the public and scholars. Reports to senior curatorial titles as assigned.

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Requirements

Master’s degree in art history strongly preferred, with a particular expertise/exposure to art from 1880 to 1950. Some prior curatorial experience is a plus. Superior research and writing skills and fluency in French and/or German (reading, writing, speaking). Strong organizational skills and attention to detail. Proficiency with MS Word, Excel, and other standard office procedures and equipment.

Development Associate

Development

Plans and executes all stewardship and cultivation events for the major gifts and planned giving team. Works with supervisors to determine and secure all event dates, topics, speakers, locations, and formats and updates the Museum’s master calendar. Oversees event logistics from start to finish, including but not limited to invitation printing, digital invitation coordination, guest list creation, RSVP intake, catering, event volunteer management, prep/debrief meetings, vendor contracts, invoicing, budget maintenance, and related correspondence. Coordinates with other Museum departments, internal and external vendors, and staff as needed. Liaises with the major gifts team, and with the Membership and Special Programming and Events departments, to ensure major gift donors and prospects are included in all Museum events as needed. Works with team members to strategize new ways to cultivate and steward donors, including involvement with art fairs, collection visits, behind-the-scenes tours, etc. Assists development officers in creating new protocols and tracking for stewardship. Records and updates event details in the donor database. Answers main phone line for major gifts events and fields calls in a positive and timely manner. Assists with other major gift projects, administrative tasks, and miscellaneous office duties as necessary, including data entry and mailings. Reports to Assistant Director, Development.

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Bachelor’s degree and three or more years experience in administrative or event management roles, ideally in a development office and/or cultural institution or equivalent. Excellent oral and written communication skills. Professional and polished presentation. Strong organizational and computing skills. Sense of humor a plus. Comfortable interacting with Museum donors in writing, by phone, and in person. Must work well independently and collaboratively. Attention to detail and ability to multitask a must. Experience with CRM systems, including Salesforce, a plus. Strong interest in modern and contemporary art desirable.

Development Officer (Corporate Partnerships)

Institutional Giving

Develops and implements annual and long-term corporate membership goals and strategy in collaboration with assistant director of Institutional Giving. Identifies, cultivates, and produces proposals and solicitations for new corporate prospects to support the corporate program. Coordinates stewardship of corporate members and major partners, including invitations to exhibition openings and other events, corporate entertaining and benefit logistics in collaboration with Special Program and Events Department, private tours, and all aspects of stewardship with an eye towards retention and increased giving. In collaboration with assistant director and manager of Institutional Giving, generates copy and collateral for corporate member communications, including newsletters, emails, website pages, and any other materials as needed. Conducts ongoing communication with donors related to the areas above, including in-person meetings and visits, and written initiatives such as inquiries, updates, and reports. Works with Visitor Engagement, Membership, MoMA Retail, and other departments to provide VIP services and smooth handling of corporate members and major partners at MoMA. Manages corporate membership budget and financial information. Coordinates barters and in-kind agreements related to Marketing, Communications, Retail, Special Events, IT, and other departments as needed. Reports to Assistant Director, Institutional Giving, Global Partnerships.

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Requirements

Bachelor’s degree and three to five years relevant experience in a development office or equivalent. Superior interpersonal and communication skills. Superior organizational skills and attention to detail. Financial, budget, and database (preferably Salesforce) experience. Passion for modern and contemporary art. Application deadline is Friday, January 12, 2018.

Development Officer (Sponsorship/Sales)

Institutional Giving

Solicits major partnership gifts from high-level corporate, individual, and foundation donors for exhibitions, education programs, and other special initiatives at The Museum of Modern Art and MoMA PS1. In collaboration with assistant director and manager of Institutional Giving, generates copy and collateral for all aspects of daily cultivation of new prospective donors, including prospect research; compiles acquisition mailings and materials for assistant director; conducts heavy phone outreach; and creates letters, proposals, and projected budgets. Coordinates regularly with curatorial teams, Marketing, content strategy, Visitor Engagement, Retail, Special Events, and other departments to align proposals and pitches with upcoming program offerings. Coordinates stewardship of long-lead sponsorship prospects, including invitations to exhibition openings and other events, with an eye toward closing partnership deals. Leads Museum tours for prospective donors and other VIPs. Maintains seasonal and annual sales plans and outreach calendars to meet and exceed fundraising goals for sponsorship. Attends sponsor events and other relevant Museum openings and events. Reports to Assistant Director, Institutional Giving, Global Partnerships.

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Requirements

Bachelor’s degree and three to five years relevant experience in a development office or equivalent. Superior interpersonal and communication skills. Superior organizational skills and attention to detail. Financial, budget, and database (preferably Salesforce) experience. Passion for modern and contemporary art. Requires some evening and weekend work. Some travel possible. Application deadline is Friday, January 12, 2018.

Lead Developer

Information Technology

Provides hands-on technical leadership and participates in architectural decision-making. Independently manages new features from design through production release. Delivers tested and optimized performance code. Works with business teams to manage timelines, prioritize feature requests, and resolve bugs. Works with external vendors to build out new functionality and integrations between MoMA’s systems and third-party applications. Contributes to and/or leads the development of technical design, which supports robust solutions that address business challenges. Creates technical specifications and appropriate test plans. Conducts peer code reviews and acts as resource for other developers. Reports to Associate Director of Applications.

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Bachelor’s or master’s degree in computer science or equivalent. Eight or more years of professional software development experience. Technical leadership experience. Knowledge of various software development methodologies, including Agile and Waterfall. Background in Salesforce development or Demandware (now Commerce Cloud) is a plus. Excellent communication skills with ability to work well cross-functionally across multiple departments. Experience working with external consultants and offshore teams. Successful candidates must stay current with new and evolving technologies via formal training and self-directed education. Exceptional candidates will have experience with: OOP, responsive design, mobile Web, accessibility, Web services, AJAX, JSON, SQL Server, and MySQL. Familiarity with standard apps for software development: JIRA, BitBucket, Slack, Jenkins, Github.

Manager of Institutional Giving, Global Partnerships

Institutional Giving

Manages communications and stewardship strategy for major partnership gifts to MoMA exhibitions, restricted programs, and corporate membership, including both first-time and renewed gifts from corporations, individuals, and foundations to The Museum of Modern Art and MoMA PS1. Meets regularly with curatorial and program staff to collect relevant information on Museum and MoMA PS1 exhibition and program plans. Collaborates with Marketing and content strategy teams to identify assets useful for high volume of pitches and presentations to current and prospective exhibition/program donors, foundations, and corporate members. Working independently and with outside consultants, creates quantitative value analysis of partnership assets and requests to drive accurate assessments of sponsorship value and to support increased asks. Once partnerships are confirmed, manages appropriate placement of partner recognition in Museum materials, including print and digital ads and assets. Collaborates with colleagues across Development and Membership, Marketing, Communications, Retail, curatorial, and Museum-wide to manage approvals, implementation, and stewardship of donor credit lines, logos, and other recognition efforts for major partners. Coordinates closely with Finance, Accounting, and Exhibitions departments for management of financial tracking, budgets, and reconciliation of multiyear partnership contracts and payments. Supervises Development Assistant. Reports to Assistant Director, Institutional Giving, Global Partnerships.

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Requirements

Bachelor’s degree and five to seven years of progressively responsible corporate and/or sponsorship fundraising experience, including management of high-level donor relationships. Passion for modern and contemporary art. Superior written and visual communications skills. Superior organizational and project management skills, with ability to work independently and proactively under strict deadlines. Ability to handle multiple projects simultaneously with keen attention to detail. Aptitude with budgets and financial documentation. Proficiency with Microsoft Office, particularly PowerPoint, and with Salesforce or other CRM database systems. Proficiency in at least one foreign language preferred. Some evening and weekend work required. Application deadline is Friday, January 12, 2018.

Paralegal/Department Manager

General Counsel

Performs legal research. Assists with writing, preparation, and organization of materials for the Board of Trustees, and certain Board committee meetings. Maintains Board-related documents, files, and databases, and coordinates meetings of the Board of Trustees. Drafts memoranda, correspondence, and other documentation; and monitors and maintains files pertaining to litigation, copyright, trademark, trusts and estates, charitable giving, tax-exempt organizations, real estate, insurance, and other matters. Assists with general office management, including the departmental budget. Works closely with curatorial departments and Registrar on new art acquisitions, deaccessions from the Museum’s collection, and developing procedures for collection management. Conducts regular background research on artwork in the Museum’s collection. Assists in supervision of department coordinator. Reports to General Counsel/Secretary to the Board of Trustees.

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Bachelor’s degree, preferably in business or arts administration, with a 3.0 GPA or higher. Art history background a plus. Two years relevant experience, and/or formal paralegal schooling required. Broad knowledge of office procedures and professional museum practices. Excellent writing, legal research, communication, and organizational skills. High attention to detail, and ability to work independently. Strong diplomacy, accountability, and judgment. Proficiency in MS Office suite.

Publicist

Communications

Develops and executes press strategies, drafts press releases, assembles all related press materials, and coordinates press events for assigned projects, including gallery exhibitions, performances, and programs, along with weeklong runs, annual film series, and other film programs. Assists with press during annual benefit events and other special events. Updates and maintains online press kits on the Museum’s press website. Determines press strategy and pitches feature stories and reviews for assigned exhibitions and projects. Pitches curator interviews and serves as primary liaison between curators and members of the press. Oversees and manages press previews, photo opportunities, and other press events, and serves as on-site Communications representative at special events organized in conjunction with assigned programs and exhibitions. Organizes and oversees exhibition- and project-related television, film, and photo shoots. Conceptualizes and incorporates social media placements into Communications campaigns for all assigned exhibitions, film programs, and projects. Reports to Communications Manager, Program.

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Bachelor’s degree in journalism, English, communications, or art history, and three to five years public relations experience in positions of increasing responsibility, or equivalent. Must demonstrate a proven track record of media placements in print, broadcast, and online media. Familiarity with New York cultural press and prior experience in a cultural nonprofit environment preferred. Experience with social media channels such as Facebook, Twitter, and Instagram. Excellent written, verbal, and interpersonal skills. Ability to manage projects of varying sizes simultaneously and to establish and juggle priorities. Ability to successfully meet deadlines and respond to a heavy load of press requests in a fast-paced, complex institutional environment. Working knowledge of HTML and Photoshop is essential. Must be able to work some evenings in conjunction with Museum events. Application deadline is Friday, January 12, 2018.

Research Assistant (grant-funded/fixed-term)

Photography

Assists curatorial staff in all areas of their responsibilities, such as collections records, bibliographic and biographical records, files, and general curatorial inquiries. Performs work in relation to care of the photographs in the Museum’s collection (comprising 35,000 objects as well as the Departmental collection containing approximately 40,000 images). Works as required by curatorial staff in the study of the collections. Performs in-depth research on subjects such as artists, periods, and countries of origin for each image of interest. Identifies exact locations for each image, assigns photograph sources, and rigorously documents the history and provenance of these works. Assists in the preparation of checklists and wall labels from compiling to typing. Assists with the coordination and scheduling of work to be done within the Museum and without in such areas as conservation, photography, public information, matting and framing, construction, lighting, etc. Researches and catalogs the Museum collection and archives under senior curatorial staff supervision. Works with curatorial interns as assigned. Reports to senior curatorial titles as assigned.

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Requirements

Bachelor’s degree, or equivalent, with prior experience working in a museum, gallery, or art-related institution preferred. General familiarity with area of departmental interests and with 20th-century art. Knowledge of basic office procedures and skills. Reading knowledge of at least one European language. This is a three-year, full-time, grant-funded position. Application deadline is Friday, January 12, 2018.

Security Officer

Security (multiple openings)

Interacts with visitors in a positive and welcoming manner, including providing directions and information related to the Museum collection, public programs, and events. Communicates Museum policies regarding the safety of the collection and ensures staff and visitors adhere to established protocols to safeguard the collection from damage. Conducts opening and closing procedures, including inspection of assigned galleries and surrounding areas to guarantee there are no safety issues or concerns prior to opening the Museum to the public. Performs patrols of assigned area of responsibility and reports issues and/or safety concerns to the supervisor. Completes daily log and other security reports as required. Reports and responds to emergency incidents (e.g. medical emergencies, natural disasters, etc.). Performs any other duties reasonably related to the functions described above, including exterior facility patrols, escorting contractors/vendors, etc. Reports to Security Managers and Security Supervisors.

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High school diploma or equivalent (some college coursework preferred). New York State Guard certificate. CPR/AED/FSD and/or Fire Guard certification preferred, but training will be provided. A minimum of one year security or customer service experience. Prior museum/art-related experience a plus, but not required. Fluency in foreign languages preferred. Excellent verbal and written communication skills, along with strong organizational and planning skills. Ability to provide excellent customer service and maintain professional demeanor in a challenging and dynamic environment. Detail oriented, with the capability to work under minimal supervision. Ability to walk/stand for extended periods of time. Ability to climb stairs and stoop/kneel in order to perform security duties. Ability to work weekends (five-day workweek includes weekend days). Please note, two positons are for the midnight to 8:00 a.m. shift. The remaining positions will work shifts during the Museum’s public hours. If hired, individual must successfully complete a security threat assessment through the Department of Homeland Security.

Senior Production Manager

Exhibition Design and Production

Leads the planning and implementation process for the production of all temporary exhibitions and collection gallery rotations in the Museum. Working with the director of Exhibition Design and Production, develops the master exhibitions calendar in tandem with exhibition scopes and budgets for 130,000 square feet of gallery space. Manages the production staff of the carpentry, frame, and paint shops, and the exhibition mechanics. Establishes and maintains the overall exhibition production schedule and meets regularly with exhibition designers/production managers to align the goals of the Museum’s exhibition program. Reviews design proposals and construction documents for alignment of scope and budget. Tracks, manages, and communicates staffing, schedules, phasing, budgets, approvals, and scope shifts. Leads production managers in integrating standardized building methods and works closely with Facilities to ensure best building practices and coordination with building systems and operations. Manages the production of all design elements, fabrication, and installation needs for exhibitions. Occasionally works with outside designers, architects, and contractors, and project-manages construction of public space and exhibition-related projects. Leads the department in the research and investigation of materials and construction technologies. Reports to Director, Exhibition Design and Production.

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Bachelor’s degree in art or a design related field, and five to seven years progressively responsible experience in construction management, industrial shop management, exhibition design, architecture, industrial design, or equivalent. Exceptional organizational skills and attention to detail. Ability to efficiently manage building crews and several projects simultaneously at various phases. Ability to form and maintain successful working relationships with museum staff, designers, and artists. Proficiency with AutoCAD, Photoshop, Microsoft Office (Word, Excel, Outlook, PowerPoint) and other standard office procedures and equipment. Knowledge of 20th- and 21st-century art preferred.

Supervisor

Security

Directs security officers in maintaining the security and safety of the staff, visitors, and collection. Implements and interprets organizational and departmental policies and procedures and collaborates with management in the development and implementation of policies and procedures. Formally evaluates employees’ performance, providing coaching and feedback. Resolves employee work-related problems and issues as they relate to security officer assignments. Enforces visitor and staff compliance with general safety and security rules and regulations. Ensures required communication and documentation are complete as it relates to daily operations and personnel management. Reports to Associate Director, Security, and Security Managers.

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High school diploma or equivalent (some college preferred). New York State Guard certificate. CPR/AED/FSD certification preferred, but training will be provided. Three to five years lead or supervisory experience. Minimum five years experience in the security field. Preferred experience in cultural, educational, or large public-access locations. Excellent verbal and written communication skills, along with strong leadership and organizational skills. Ability to supervise security officers, to handle emergency situations, and to multitask as a console operator. Knowledge of departmental policies and procedures in order to establish priorities, schedule work assignments, and make other supervisory decisions. Knowledge of safety hazards and necessary safety precautions to be able to establish a safe working environment. Proficiency in Microsoft Office (Word, Excel, Outlook) and other standard office procedures and equipment. Ability to walk/stand for extended periods of time. Five-day workweek includes Saturday and Sunday. If hired, individual must successfully complete a security threat assessment through the Department of Homeland Security.

MoMA PS1 jobs

MoMA PS1 is devoted to today’s most experimental, thought-provoking contemporary art. Founded in 1971 as P.S.1 Contemporary Art Center, it is the first nonprofit arts center in the US devoted solely to contemporary art. Recognized as a defining force in the alternative space movement, MoMA PS1 stands out from other major arts institutions through its distinctive approach to exhibitions and direct involvement of artists. In 2000 The Museum of Modern Art and P.S.1 Contemporary Art Center merged, creating the largest platform for contemporary art in the US—and one of the largest in the world. Ten years later P.S.1 was renamed MoMA PS1 to better reflect its relationship with The Museum of Modern Art. Functioning as a living, active meeting place for the general public, MoMA PS1 is a catalyst for ideas, discourses, and new trends in contemporary art.

Associate Producer

The associate producer (AP) of Live Programming manages production responsibilities related to all live events and programs for MoMA PS1, including signature programs such as Sunday Sessions and Warm Up, as well as exhibition-related performances and other large-scale museum performances or events. Oversees the building and construction of performance infrastructure for annual Sunday Sessions and Warm Up programs, including full scope of installing and de-installing MoMA PS1’s geodesic dome. Manages a production budget and oversees production staff. Reports to the associate curator of Live Programming and works closely with the rest of the curatorial team and the director of Exhibitions on any production-related projects. Manages and oversees a staff of up to four part-time production coordinators and assistants, up to 20 technicians for installing and de-installing of MoMA PS1’s geodesic dome, and sub-contractors and vendors.

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Requirements

Bachelor’s degree with a minimum of five years management experience in a museum or production organization. Experience managing staff and production budgets of $250,000. Demonstrated strength in managing time, completing tasks, and being proactive, accountable, and adaptable in a dynamic and creative setting. Excellent organizational skills. Strong interpersonal skills with excellent verbal and written communication skills. Strong managerial and leadership skills with ability to direct production under pressure with strict deadlines. Experience with personnel and budget management, staff development and training, and team building. Ability to work productively and collaboratively across museum departments with all levels of management and staff. Engages with professionalism when interacting with artists in all situations. Working knowledge of wide range of audiovisual and technical equipment. Availability to work weekends and overtime hours during program season or events. Proven capacity to independently plan and organize live programs. Ability to prioritize multiple tasks under tight deadlines. Ability to handle shifts in priority without losing sight of larger goals. Proficiency in Microsoft Word, Excel, Gmail, and other standard office procedures and equipment. Knowledge of Adobe software preferred.

Controller

The controller is responsible for ensuring organizational effectiveness and accountability by supporting the organization’s accounting and financial functions, ensuring that financial records are maintained in compliance with organizational policies and GAAP. Partners with the chief operating officer to oversee the overall financial management, planning, systems, and controls for the organization. The main responsibilities include the oversight and day-to-day management of all accounting activities, including accounts payable; accounts receivables; cash management; preparing, reviewing and posting journal entries; reconciling balance sheet, bank, and investment accounts; and biweekly payroll. Leverages the accounting systems and develops, analyzes, and presents monthly financial reports in an accurate and timely manner to department heads, senior leadership, and the Board of Trustees. Develops and tracks the museum’s annual budget, monitors the institution’s financial status and health, and communicates with senior leadership about trends, changes, and recommendations.

The controller reports to the chief operating officer and is a member of the administrative team. Collaborates closely with the assistant director of administration and regularly works with all levels of staff across departments and program areas, in addition to serving as the primary liaison with the accounting and finance team at The Museum of Modern Art. The controller directly oversees a full-time staff accountant. Externally, in conjunction with the COO, the controller leads MoMA PS1’s relationships with bankers, external auditors, accounting systems, and payroll service providers. Should have an interest in the mission of MoMA PS1

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Requirements

Bachelors or master’s degree in accounting, preferably CPA. Seven to 10 years professional experience in progressively responsible roles in accounting, with at least five years at the management level, ideally in museums or other cultural/nonprofit organizations with an annual operating budget of $10–15MM. Extensive knowledge and proficiency with accounting software and systems (e.g., PeopleSoft, ADP, HRIS, Salesforce). Superior skills in Excel, and advanced skills working in Microsoft and Google platforms. Demonstrated interest in and working knowledge of museums or the arts/cultural organizations in a contemporary art setting. Effective communicator with ability to communicate to different audiences such as donors, trustees, senior leadership, and department heads, and an ability to break down complex concepts (particularly financial) into layman’s terms. Ability to carry out error-free analysis and to conduct trend analysis and recommend financial positions for the organization. Forward thinker with ability to foresee financial risks and make recommendations to remedy situations, assess mitigating controls, and develop policies and procedures to address such risks. Highly organized, detail oriented, proactive, excellent time management, efficient, with flexibility to manage rapid and frequent shifts in priorities. Proven management abilities with substantial skills in staff development and team building, assessing and designing workflows, and working productively and collaboratively with all department and levels of management and staff. Excellent professionalism and diplomacy in representing museum and management internally and externally, with superior writing, editing, oral communication, and presentation skills, especially on business, legal, and financial matters. Accessibility and availability to work as needed outside of normal business hours in response to urgent and emergency situations, and availability to participate in evening and weekend museum programs and events.

Curatorial Assistant

The curatorial assistant supports the senior curatorial staff with all manner of exhibition development, research, coordination, and execution, including a wide scope of curatorial functions such as managing exhibition and artwork production, tracking expenses and maintaining budgets, preparing exhibition checklists, conducting bibliographic and biographical research, catalogue research and coordination, and other general curatorial work. Liaises with artists, galleries, lenders, and organizations involved in exhibitions and related programs. Writes wall labels and program texts, and conducts gallery tours for visitors. Conducts ongoing research of artists and exhibitions as assigned. The curatorial assistant reports to the chief curator and is a key member of the curatorial team. Working with the director of Exhibitions, the curatorial assistant supports the curatorial staff, leading projects for the director, chief curator, curator, assistant curator, and other curators as assigned. In the course of this work, the curatorial assistant regularly collaborates closely with other departments, including Registration, Development, and Communications.

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Requirements

Qualified candidates will have a bachelor’s degree in art history or related field, strong knowledge of contemporary art, and at least two years professional experience in curatorial positions or equivalent that demonstrate experience in managing and executing exhibitions. Superior judgment and a high level of professionalism are essential. Strong interpersonal skills, with excellent verbal, written communication, and computer skills required; foreign language skills (written and verbal) are desirable. The candidate must be highly organized, detail-oriented, efficient, and proactive, with excellent time management and flexibility to manage rapid and frequent shifts in priorities.

Executive Assistant

Director’s Office

The executive assistant supports the institution’s director and manages the Director’s Office in a highly creative and fast-paced environment. The executive assistant is responsible for the overall effectiveness and professionalism of the Director’s Office in relation to all areas across the institution, including providing direct support to the director. Primary responsibilities include prioritizing the director’s time and initiatives, managing and handling day-to-day operations and communications, overseeing and executing projects, and liaising with the director’s Chief Curator at Large office at The Museum of Modern Art (MoMA). The executive assistant is a team of two that reports to the director, works in close collaboration with the senior management of MoMA PS1, and directly oversees one or more interns.

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Requirements

Minimum of five years experience in progressively responsible administrative roles, preferably in arts, cultural, or other nonprofit organizations. Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters. Excellent verbal and written communication and presentation skills. Demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines. Track record of providing exemplary and effective support at the executive level, with professional focus on and commitment to administrative excellence. Ability to maintain a highly professional, positive, and flexible demeanor in an environment with rapid and shifting priorities. Proven organizational ability, analytical skills, and attention to detail. Knowledge of German or Chinese language highly desirable. Experience managing and supervising support staff and/or interns, and working productively and collaboratively with senior management staff. Tech savvy with strong computer skills, including high degree of knowledge and proficiency in Word, Excel, PowerPoint, and social media platforms. Accessibility and availability to work, as needed, outside of normal business hours in response to urgent and international schedules, and availability to participate in evening and weekend museum programs and events. Bachelor’s degree in business, arts administration, or related field. This position is permanent, full-time, and exempt. Salary is commensurate with experience and previous compensation. Benefits include 20 days paid vacation leave, 10 days paid sick leave, 10 paid holidays, and three paid personal days; participation in a 401(k); life insurance; medical/health (including visual and dental); and pension plan.

Gallery Associate (Part-time [two regular shifts per week, based on exhibition needs], non-exempt)

Gallery associates serve as MoMA PS1’s representatives in the exhibition spaces and facilitate a positive relationship between art, audience, and the museum through compliance with the “Visitor Engagement Policies and Procedures” document. Gallery associates are expected to provide a high level of customer service and develop a strong familiarity with MoMA PS1 history, relevant past exhibitions, long-term installations, programs, and current exhibitions.

Gallery associates report to the supervising coordinator of Visitor Engagement, and additionally take direction from the assistant manager of Visitor Engagement and the senior manager of Visitor Engagement. They also occasionally take direction from Visitor Engagement associates and senior Visitor Engagement associates.

More information
Requirements

Bachelor’s degree or current students preferred, or equivalent experience. Minimum of two years experience in visitor service, hospitality, and/or sales, or an acceptable equivalent combination of education and experience. Excellent customer service and communication skills, including ability to present information effectively in one-on-one and group settings and facilitate positive dialogue with audience. Strong engagement with and knowledge of contemporary artistic practices and/or museums, with interest in critical discourse. Strong observation and awareness abilities, including noticing unusual circumstances, situations requiring attention, and generally being aware of one’s surroundings. Demonstrated on-the-spot problem-solving and decision-making ability. Ability to understand and follow verbal and written instructions. Ability to work effectively and collegially as part of larger team and in service of team and institutional goals. Ability to work holidays and weekends as required by exhibitions and special events. MoMA PS1 prioritizes employee safety and promotes safe work practices, which are the responsibility of all employees. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand, walk, talk, or hear. The employee is occasionally required to sit. Specific vision abilities required by this job include distance vision, color vision, and depth perception. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, safety is always a priority. The employee is occasionally exposed to wet and/or humid conditions, and outside weather conditions. The noise level in the work environment is usually moderate to occasionally loud.

The Museum of Modern Art job application guidelines

If you would like to submit your resume and cover letter for consideration, please choose one of the following options:

By email: jobs@moma.org (most preferred option)
By fax: (212) 333-1107
By mail: The Museum of Modern Art
The Department of Human Resources
11 West 53 Street
New York, NY 10019

If submitting by email, please send us your resume and cover letter as one document in PDF format.

Please be advised that due to the high volume of applicants, we are able to contact only those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at The Museum of Modern Art.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.

MoMA PS1 job application guidelines

Please send your résumé and cover letter to employment_ps1@moma.org and include the job title in the subject line.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at MoMA PS1.

MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Shown: Arthur Young. Bell-47D1 Helicopter. 1945. Manufacturer: Bell Helicopter Inc., Buffalo, NY. Aluminum, steel, and acrylic plastic, 9′ 2 3/4″ × 7′ 11″ × 42′ 8 3/4″ (281.3 × 302 × 1271.9 cm). Marshall Cogan Purchase Fund. Photo: Manuel Martagon