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MoMA

JOBS

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Current Available Positions


Art Director/Senior Art Director | Graphic Design and Advertising
The Department of Graphic Design and Advertising operates as the internal design studio supporting the Museum’s brand and identity, exhibitions, marketing campaigns, advertising, and all other communications across the Museum (MoMAdesignstudio.org). The art director demonstrates a high level of creative talent and conceptual development, with excellent design and typography skills. Responsible for and contributes to creative solutions and stewardship of brand and visual identity across multiple platforms, include MoMA brand, exhibitions, programs, and events; retail, video, and digital; and the Museum’s affiliate, MoMA PS1. Manages and mentors a team of designers and senior designers to smart, considered solutions that meet the needs and goals of individual departments and the Museum as a whole. Projects include marketing campaigns, advertising (print and online), signage, exhibition graphics, and print collateral. Assists associate creative director in managing a team of designers, a copywriter, a production team, and outside vendors. Oversees the budget, daily work routine, and design production of exhibition graphics and print collateral. Meets with various departmental clients to discuss scope, design, budget, and schedule of projects. Presents preliminary designs, comprehensives, and complete layouts and storyboards for review and approval on jobs such as exhibitions, video/animations, invitations, brochures, advertising campaigns, signage, posters, newsletters, and magazines. Initiates brainstorming sessions with design team and clients. Works with internal and external members of exhibition design team (curators, curatorial assistants, director and production managers from Exhibition Design & Production, video producer, exhibition budget administrators, frame shop foreperson, art handlers, output service bureaus, silkscreen installers, wall graphics installers) to design, prepare, and install exhibition graphics, such as exhibition identity, title walls, wall texts, graphics murals, photo blow-up reproduction, video, interactive media, and object labels. Supervises and manages exhibition budgets. Produces complete and final mechanical files for printer. Verifies that files match all printers’ specifications. Reviews proofs and makes all necessary revisions until final product is delivered meeting or exceeding all required quality standards and objectives. Supervises senior designers and freelance designers. Reports to Associate Creative Director, Graphic Design and Advertising. Determination of final title depends on credentials of candidate.

Requirements: BFA or MFA in graphic design or equivalent experience. Six to eight years of design and production experience, including three to four years as a senior designer or art director. Excellent design ability with thorough knowledge of advertising, exhibition design, print production, and video production, with additional experience in storyboarding and concept development for video and animation. Excellent organizational skills and strong managerial expertise. Excellent job management, strategic planning, and interpersonal leadership skills. Proactive problem-solving proficiency. Ability to work well under pressure. Adept at finessing outstanding working relationships with a wide variety of personality types. Team player willing to collaborate with people across all Museum departments. Thorough knowledge of Adobe Creative Suite (CS5.5 and CC) and InCopy. Additional knowledge of Adobe Digital Publishing Suite, After Effects, Apple Final Cut Pro, HTML, and CSS preferred. Proficiency with Microsoft Office.


Assistant Director of Marketing, Direct to Consumer | Retail
Responsibilities cover three main areas, as follows. Acquisition Marketing: Directly manages digital paid-media budget, including paid search and display/retargeting. Manages agency relationships to optimize spend and maximize new customer and member acquisition within acceptable cost-per-acquisition thresholds. Evaluates, tests, and launches new acquisition channels (affiliate marketing, mobile advertising, social media advertising, etc.). Leverages data and creative thinking to drive development of smart acquisition programs such as strategy, creative, promotions, product focus, etc. Oversees development of work that elevates awareness and perception of MoMA Retail in digital channels. Retention Marketing: Oversees all retention marketing programs for MoMA Direct to Consumer Retail, from strategic planning through creative development, deployment, results, analysis, and insights. Oversees e-mail marketing program, including supervision of dedicated e-mail resource and ESP relationship. Plans overall e-mail marketing channel goals, strategies, and tactics in collaboration with appropriate team members. Drives ambitious growth agenda for e-mail marketing to grow e-mail database and e-mail revenue, and to develop increased use of segmentation and triggered programs vs. one-size-fits-all e-mails. Collaborates with MoMA Membership team to maximize engagement and purchases from MoMA members in the direct retail channels. Drives planning and development of direct mail programs under the supervision of the director of Direct to Consumer Retail, including catalogs, postcards, and other formats. Owns management of MoMA Design Store’s presence in social networks. Oversees and coordinates editorial calendar for these channels. Depending on channel, executes posts directly or oversees other team members. Analytics: Oversees marketing strategist resource focused on business analytics and insights. Leads team and outside partners in development of robust analytical and attribution framework to optimize our marketing spend. Sets an ambitious testing and insights agenda. Serves as the champion of these insights and their application internally. Reports to Director, Direct to Consumer Retail.

Requirements: Bachelor’s degree, master’s degree preferred. Self-motivated digital marketing expert with eight years of experience managing complex performance marketing digital programs (client or agency side), or equivalent. Expert knowledge of digital media channels and current trends in paid search, SEO, display/retargeting, and social media. Strong customer-centric mindset. Experience managing e-mail marketing programs a strong plus, as is experience managing direct mail and catalog programs. Creative thinker with strong interpersonal skills. Strategic mind combined with strong tactical/execution and project management skills. Proven analytical, business planning skills a must. Must display constructive skepticism when presented with any data set. Impeccable presentation and communication skills. Working understanding of current digital technologies. Stellar work ethic, sense of ownership, and personal accountability.


Assistant Supervisor, Control Room | Security
Manages access, via Security Access System, to all areas in multiple buildings. Communicates response to emergency situations with internal and external responders. Supervises, deploys, dispatches, and trains security officers. Monitors security and fire system devices and equipment via fire command center. Reports malfunctioning devices to control room supervisor or manager of Technical Systems and Operations. Tracks and distributes equipment to security personnel. Notes all daily activity and equipment distribution in the daily control room log. Tracks and communicates personnel call-offs to gallery supervisors. Frequently interacts with security supervisors and managers, plus internal/external contacts (e.g. Special Events department). Communicates closely with on-duty security supervisors and managers regarding situational awareness of building operations and issues. Communicates clear and concise information via radio, telephone, and e-mail. Collaborates with on-site fire safety director and the fire command center regarding fire system status and pending issues. Ensures required communication and documentation are complete as it relates to daily operations/audits. Maintains the safety and security of confidential information and data. Participates in writing incident reports and documents control room and fire command center procedures. Provides first-level troubleshooting of security system and hardware issues. Reports security system and technical issues to manager of Technical Systems and Operations, or control room supervisor on duty. Resolves minor problems or issues and provides suggestions for improvement.

Requirements: At least two years experience of control/command room and technical/security system support. At least three to five years experience in the security or law enforcement field. At least one year of report-writing experience. Experience in cultural, educational, or large public-access locations preferred. Demonstrated knowledge of security practices, including emergency response. Experience in utilizing various software applications, including MS Word and Excel and Google search engine. Basic first aid/CPR knowledge and AED certification. Fire Safety Director certification or ability to complete certification. Applied knowledge of fire-life-safety systems, security access and intrusion systems, CCTV, and other related security devices. If hired, individual must successfully complete a security threat assessment through the Department of Homeland Security. This position is for the early morning shift (11:00 p.m.–7:00 a.m.) at both Manhattan and Queens locations.


Associate Director, Education and Foundation Relations | Development
Develops and implements a comprehensive foundation fundraising strategy designed to maintain and, where possible, increase existing grants, and enlist new supporters. Directs the Museum’s portfolio of foundation funders, including managing communication and strategy for current and prospective foundation funders. Leads meetings with program leadership and members of the finance team to ensure full coordination around proposal development, grant requirements, and new fundraising opportunities. Prepares senior leadership and drafts strategy documents and profiles for meetings with funders, participating in meetings as needed. Writes targeted selection of proposals, reports, strategy memos, letters, and other compelling fundraising materials. Supervises foundation and education funding officers, whose responsibilities include drafting proposals, reports, renewal requests, and other financial and institutional documents, and identifying and researching potential funding sources. Works with funding officers to oversee calendar of deadlines for all proposals, reports, and inquiries to ensure the highest quality narrative and financial submissions, and to manage acknowledgments and other donor communications, etc. Acts as development liaison for education program funding, including overseeing strategy, forecasting, and proposal creation. Develops and regularly updates grants-revenue projections for the annual budgeting process. Collaborates with senior development colleagues, executive and programmatic leadership, and staff to create and implement effective and innovative fundraising strategies for operations, special projects, and the capital campaign. Reports to Director, Exhibition and Program Funding.

Requirements: Bachelor’s degree, master’s degree preferred, and seven or more years of foundation relations, grant writing, or other related fundraising management experience or equivalent. Must include progressively responsible experience, including management of staff. Passion for and understanding of MoMA’s mission and program work. Knowledge of art history or related field and interest in modern and contemporary art. Team- and growth-oriented. Superb writing and oral communication and presentation skills. Proven track record in crafting effective fundraising strategies. Demonstrated ability to promote complex goals, strategies, and legal concepts in a clear, accessible form. Talent for developing and managing relationships with key funders. Excellent leadership and diplomacy skills. Ability to manage, motivate, and coordinate with executive and program leadership. Strong organizational skills, attention to detail, and ability to prioritize and meet multiple deadlines and projects in a fast-paced environment, while planning strategically for future efforts. Proficiency with complex budgets, revenue forecasting, and financial reporting to funders.


Associate Educator | Education, School and Teacher Programs
Develops, implements, and reports on all aspects of the School Visit program, including marketing and outreach to schools, maintaining the budget for programs, working closely with Group Services on maintaining an active schedule of visits, maintaining a good relationship with partnership schools, monitoring and tracking all activities, and reporting to Development when requested. In the School Partnership program this also includes maintaining close contact with school administrators and educators to insure the quality of the programs and increasing visibility of the partnership programs at the Museum and online. Hires, trains, supervises, and evaluates 11–15 freelance museum educators; provides ongoing training sessions; and conducts class observations throughout the year. Develops new and enhances existing online resources for school programming. Responds to a variety of inquiries from school administrators and teachers regarding all School Visit programs, including making decisions regarding possible partners and responding to related complaints or concerns. Develops relationships with other cultural institutions within New York City with similar teaching staff to exchange information and professional development opportunities for staff. Teaches in the School Visits program and assists with Teacher Programs (drop-in Teacher Workshops and customized professional development workshops) as needed. Works on special projects as assigned by the assistant director of School and Teacher Programs or the director of Community, Access, and School Programs, such as participation in interdepartmental initiatives and the development of interpretive resources to the Museum’s collections. Reports to Assistant Director, School and Teacher Programs.

Requirements: Bachelor’s degree required, master’s degree in art history, education, or related fields preferred. Minimum of five years experience teaching in an art museum with K–12 grade audience required. At least two years experience in a supervisory capacity, including hiring and training of staff. Experience developing, implementing, and evaluating programs also required. Excellent writing skills required. Must be able to lift art supplies, stand in gallery while teaching for up to 75 minutes, and travel to visit schools in the five boroughs with art supplies or promotional materials. Some overtime and weekend hours required.


Department Assistant | Library and Archives
Provides administrative support to the chiefs of MoMA Library and Archives. Works with supervisors on annual budget preparation, processes accounts payable and receivable, and monitors departmental spending. Plans and organizes meetings and events for both departments and constituent groups, including Trustee Committee on Archives, Library, and Research and the Library Council. Tracks dues payment for the Trustee Committee and the Library Council, as well as gifts and grants for specific projects for both departments. Works with Library Council editor on yearly artist's book project. Tracks and records staff attendance on a weekly basis. Oversees maintenance of physical plant, and relations with outside service vendors. Serves as liaison to Information Technology department. Coordinates outgoing Library exchange program. Provides administrative support for archival research functions, including fact checking, drafting letters, logging, pulling materials, and scheduling appointments. Performs administrative support duties. Reports to Chief of Library and Chief of Archives.

Requirements: Bachelor’s degree, with a major or minimum of 16 credits in art history; knowledge of modern art preferred. Minimum of three years relevant administrative experience. Proficiency in Microsoft Word, Excel, Gmail, and other standard office procedures and equipment. Excellent organizational skills. Proficiency with tracking finance and budgets. Excellent verbal and written communication skills. Ability to take direction and work as part of a team. Experience with PeopleSoft preferred.


Department Coordinator | Office of the Endowment and Investments and Facilities and Safety
Provides administrative support to the chief investment officer and director of Facilities and Safety, including managing office workflow, handling correspondence, calendar management, data compilation, and records control. Understands departmental goals, standards, policies, and procedures, which includes gaining familiarity with other Museum departments. High degree of responsibilities dealing with portfolio managers for leading hedge funds and private equity funds. Maintains calendars and schedules meetings and other appointments, including making complex travel arrangements. Corresponds and acts as a liaison with outside persons, other institutions, and Museum staff on behalf of the chief investment officer and director of Facilities and Safety. Coordinates special projects and events, office activities, and meetings. Coordinates management and oversight of departmental budgets: processes and maintains records of invoices and purchase requisitions and works with supervisors on annual budget preparation. Uses various software applications, such as spreadsheets, PowerPoint, Access, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports. Maintains records through filing, retrieval, retention, storage, compilation, coding, updating, etc., per Museum records retention policy. Drafts routine correspondence and reports on behalf of the chief investment officer and director of Facilities and Safety. Performs a variety of administrative duties: answers department phones, greets all office visitors, sorts mail, picks up and delivers materials, handles petty cash expenditures, coordinates servicing of office equipment, maintains files, and tracks and orders office supplies when necessary. Reports to Investment Officer and Director, Facilities and Safety.

Requirements: Bachelor’s degree with at least three years of related administrative experience or equivalent. Comprehensive knowledge of office practices and procedures. Strong computer skills (Microsoft Word, Excel, PowerPoint, etc.) and some experience with relational databases and statistical packages. Excellent verbal and written communication skills. Ability to work independently, meet deadlines, and coordinate multiple projects simultaneously with tact and diplomacy. Experience with PeopleSoft preferred. Must be comfortable performing a variety of tasks, with minimal supervision, while exercising a high level of discretion and initiative.


Development Coordinator | External Affairs/Development
Handles clerical and gift processing assignments for major donors and trustees. Develops and systemizes specially designed reports and tracking documents to more effectively report on major donor and trustee giving. Works with the office of the Senior Deputy Director and liaises with external affairs and Museum-wide staff (including curatorial departments) to coordinate and track trustee giving and pledges, including, but not limited to, generating special reports, giving summaries, gift and pledge tracking, and giving-trend analysis. Oversees gift processing, acknowledgements, and correspondence as needed. Coordinates with development and Museum-wide staff to create various reports for Board of Trustees meetings. Implements a process to track trustee-related activities, and pledges, and develops ad hoc reports from MoMA’s customized donor database system. Serves as key team member in the implementation of the Curatorial Fundraising program, coordinating gift and pledge tracking, reporting, relationship information, and data flow with development and curatorial staff. Coordinates between the curatorial departments and Museum administration regarding curatorial committee appointments. Provides general support to the development liaisons to each curatorial department, including tracking of prospects, committee membership, coordination of pledge and dues collection, and management of correspondence calendar and special correspondence mailings. Reports to Director, Major Gifts and Campaign Operations.

Requirements: Bachelor’s degree and at least three years of development or development-related experience or equivalent. Excellent organization and analytical and communication skills. Ability to work with a variety of stakeholders, internal and external. Knowledge about and experience with nonprofit organizations. Ability to work in a collaborative setting that involves shared decision-making and program responsibility. Ability to work independently, manage multiple tasks, and balance priorities. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and development databases; Salesforce experience a plus. Superior organizational and analytical skills, and extreme attention to detail. Ability to work with budgets and financial data. Knowledge of and interest in modern and contemporary art preferred.


Developer | Digital Media
Works on a team of five developers to build and maintain all of the Museum’s public-facing digital properties, including MoMA.org, lobby screens, and MoMA’s iOS app. Works closely with designers to develop creative user experiences, web interfaces via HTML, CSS, and JavaScript, and maintains web applications. May also work on interactive HTML5 graphics for rich and responsive online experiences. Reports to Director, Digital Media.

Requirements: Bachelor’s degree and a minimum of one year of Ruby on Rails experience and an interest in continuing to grow and experiment. Experience and interest in agile development, pair programming, and TDD is a plus. Proficiency in Rails 4, RSpec, Capybara, Chef, Ubuntu, Postgresql, HAML, SASS, and Objective-C.


Lobby Manager | Visitor Services
Works as part of a lobby management team to support all operational aspects of serving visitors in the Museum's various public spaces. Maintains a welcoming environment at all times by fostering a team of visitor assistants who are extremely professional, approachable, and engaged with the Museum's mission. Assists with customer service issues, diffuses difficult situations, and assist visitors who make inquiries, comments, and suggestions. Coaches visitor assistants in excellent forward-facing practices and ensure that high standards are consistently being met. Makes recommendations regarding lobby and office operational improvements and suggests methods to streamline procedures to gain greater efficiencies. Compiles all aspects of end-of-day revenue reconciliations, including gathering attendance admissions information from various sources to create daily reports. Acquires and maintains knowledge of lobby equipment and ticketing systems, including minor troubleshooting. Prepares daily staff schedules. Works with fellow lobby managers on a variety of tasks including developing and executing staff enrichment programs, coordinating signage, and managing attendance records. Reports to Assistant Director, Visitor Services.

Requirements: Bachelor's degree and related experience managing staff and coordinating projects. Excellent organizational skills. Outstanding verbal and written communication skills. Interest in modern and contemporary art. Proficiency in standard office procedures and equipment. Ability to work weekends (five-day workweek includes weekends).


Network and Security System Administrator | Information Technology
Designs, implements, and monitors network and information security elements within the Museum. Works closely with the senior network engineer on security and networking projects. Maintains border security appliances. Participates in devising overall solutions that meet the needs of the Museum, in collaboration with other members of the infrastructure team (voice/telecommunications, storage, backup, server infrastructure, messaging, directory services, databases). Monitors infrastructure security systems (FW, IPS, SIEM, etc.) to review for intrusion attempts and malicious intent; proposes potential changes to security policies as a result of these reviews. Assists in monitoring and maintaining the network infrastructure. Updates rules and policies on security systems. Serves in an on-call status as needed to respond to outage and breach investigations. Works with senior network engineer on networking projects. Installs, repairs, and maintains telecommunications equipment and systems at all Museum locations. Provides second-level technical support for end-users upon referral from associate/analyst or helpdesk. Maintains records of all maintenance work in WebHelpDesk. Protects the Museum's financial interests through protection of physical assets and ongoing work to defend against internal and external toll fraud attempts. Enforces requirement to log outside contractors and other visitors to restricted locations as required by policy. Assists in the maintenance of telecom closets and data center, and ensures all work areas are in a neat, orderly, and safe condition. Reports to Director of Infrastructure.

Requirements: Bachelor’s degree and three to five years relevant experience in a networking or security environment or equivalent. Experience with Cisco Catalyst (6500, 6880, 4500, 3850), Palo Alto Networks, Tenable Security Center, and Nessus scanner. Experience or understanding of VMWare vSphere product line and working knowledge of IP and TDM telephony platforms (Avaya or Cisco) preferred. CCNA or above and or CISSP or equivalent certifications highly desirable. Able to work independently and as a collaborative team player. Strong written and verbal communication skills. Highly organized. Track record of successfully delivering complex projects on time. Strong background in router and switch configuration and troubleshooting. Experience supporting a DMZ with multiple applications and load-balancers. Experience with Google Docs. Any offer of employment for this position will be contingent on passing a criminal background check. The background check will be performed by an outside vendor in compliance with all applicable federal, state, and city statutes.


Product Manager | Retail, Merchandising
Sources and develops products for all business channels (stores, direct response, and wholesale) in the furniture, lighting, tabletop, kitchen, home, and decorative accessories product categories. With input from creative and channel heads, identifies market and sales trends and opportunities for buying and/or development within assigned product categories. Develops seasonal merchandise plans for relevant categories and business channels. Implements merchandising strategies to achieve sales and margin goals. Manages category sales to achieve targeted sales and margin requirements. Works with merchandise group to develop seasonal stories, major features, and Museum-related programs. Prepares and analyzes sales reports and synthesizes findings. Works with marketing team on promotion and advertising efforts. Works with stores and online team on optimal merchandising presentations. Provides product information for marketing and promotion purposes and reviews copy for accuracy. Develops markdown plans. Provides product training to all sales, customer service, warehouse, and outside telemarketing staff. Manages and trains assistant and coordinator. Determines initial min/max levels for new products. Monitors sales in all channels and determines reorder quantities. Works with warehouse on problem shipments and special requests. Identifies markdown issues and develops plans for special promotions. Travels domestically and internationally to source products and vendors. Prepares product style-outs. Works with curators on product oversight. Negotiates pricing, exclusivity, and terms. Develops concepts for new product development, including exhibition-related items, for internal and external distribution needs. Solicits designs/designers for new product development, evaluates design submissions, and negotiates related legal agreements. Researches and sources manufacturing and production vendors. Prepares budgets and projections for all projects to determine economic feasibility. Evaluates prototypes and samples. Develops product packaging. Manages production process. Determines shipping requirements and manages in-bound freight arrangements. Reports to Director of Merchandising.

Requirements: Bachelor’s degree and a minimum of five years relevant experience in retail buying and/or product development and merchandising in relevant classifications or equivalent. Strong analytical and organizational skills. Strong computer skills. Any offer of employment for this position will be contingent on passing a criminal background check. The background check will be performed by an outside vendor in compliance with all applicable federal, state, and city statutes.


Security Officer | Security (multiple openings)
Interacts with visitors in a positive and welcoming manner, including providing directions and information related to the Museum collection, public programs, and events. Communicates Museum policies regarding the safety of the collection and ensures staff and visitors adhere to established protocols to safeguard the collection from damage. Conducts opening and closing procedures, including inspection of assigned galleries and surrounding areas to guarantee there are no safety issues or concerns prior to opening the Museum to the public. Performs patrols of assigned area of responsibility and reports issues and/or safety concerns to the supervisor. Completes daily log and other security reports as required. Reports and responds to emergency incidents (e.g. medical emergencies, natural disasters, etc.). Performs any other duties reasonably related to the functions described above, including exterior facility patrols, escorting contractors/vendors, etc.

Requirements: High school diploma or equivalent (some college coursework preferred). New York State Guard certificate. CPR/AED/FSD and/or Fire Guard certification preferred, but training will be provided. A minimum of one year security or customer service related experience. Prior museum/art-related experience a plus, but not required. Fluency in foreign languages preferred. Excellent verbal and written communication skills, along with strong organizational and planning skills. Ability to provide excellent customer service and maintain professional demeanor in a challenging and dynamic environment. Detail-oriented, with the capability to work under minimal supervision. Ability to walk/stand for extended periods of time. Ability to climb stairs and stoop/kneel in order to perform security duties. Ability to work weekends (five day workweek includes weekend days). If hired, individual must successfully complete a security threat assessment through the Department of Homeland Security.


Visitor Assistant | Membership and Visitor Services
Creates a highly positive experience for visitors that is conducive to repeat visitation, membership conversion, and positive word of mouth for the Museum. Daily tasks include administering and distributing timed tickets, providing information about the Museum and its collection and exhibitions, referring and selling memberships, scanning tickets and passes, and maintaining crowds inside and outside of the Museum and by special exhibition galleries. Supports the lobby management team in all operational aspects of serving visitors in the Museum’s various public spaces. Assists with customer service issues, diffuses difficult situations, and discusses service levels with visitors who make inquiries, comments, and suggestions. Reports to Lobby Managers.

Requirements: Bachelor's degree or equivalent, proficiency with computers/Windows, exceptional customer service skills, customer service experience, and passion for the visual arts. Previous museum experience and foreign language skills strongly preferred. Must be fully available to work during weekends and holidays.


MoMA Jobs application guidelines

If you would like to submit your resume and cover letter for consideration, please choose one of the following options:

By e-mail: jobs@moma.org (most preferred option)
By fax: (212) 333-1107
By mail: The Museum of Modern Art
The Department of Human Resources
11 West 53 Street
New York, NY 10019

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at The Museum of Modern Art.


The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.


Current Available Positions at MoMA PS1


MoMA PS1 is one of the oldest and largest non-profit contemporary art institutes in the United States; an exhibition space rather than a collecting museum, it serves as a catalyst and an advocate for new ideas, discourses, and trends in contemporary art.

Department Manager | Director’s Office
MoMA PS1 is seeking a department manager to support the institution’s Director and manage the Director’s Office in a highly creative and fast-paced environment with multiple deadlines and rapidly changing priorities. The department manager is responsible for the overall effectiveness and professionalism of the Director’s Office in relation to all areas across the institution, and for providing direct support to the Director. Primary responsibilities include managing and handling day-to-day operations and communications, prioritizing the Director’s time and initiatives, supervising the administrative assistant, overseeing and executing projects, and liaising with the Director’s Chief Curator at Large office at MoMA.

Requirements
A minimum of five years experience in progressively responsible administrative roles, preferably in arts, cultural, or other nonprofit organizations. Track record of providing exemplary and effective support at the executive level, with professional focus on and commitment to administrative excellence. Bachelor’s degree in business, arts administration, or related field. Demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines. Ability to maintain a highly polished, professional, and positive attitude in a dynamic and creative setting. Proven organizational ability, analytical skills, and attention to detail. Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters. Experience managing and supervising support staff and/or interns, and working productively and collaboratively with senior management staff. Excellent verbal and written communication and presentation skills. Strong PC skills; high degree of proficiency in Word, Excel, and PowerPoint required. Knowledge of German language useful but not required.

Staff Accountant | Part-time, temporary (April–November 2015)
MoMA PS1 is seeking a part-time, temporary staff accountant to implement MoMA PS1 financial and administrative policies and procedures, working closely and collaboratively with the MoMA PS1 staff and MoMA Department of Accounting. This position performs accounting, accounts payable/receivable, and banking/cash-management duties, as well as payroll, human resources, benefits administration, and other administrative duties, in a dynamic and fast-paced environment with overlapping and changing priorities and deadlines.

The temporary staff accountant reports to the Chief Operating Officer, takes direction from and works in close coordination with MoMA Accounting staff, and provides oversight and management of one or more part-time finance assistants and/or interns.

Responsibilities

A. Accounting
1. Prepares and posts journal entries, voucher posting, and other adjusting entries, and performs monthly closing
2. Reviews and analyzes accounts, and performs other analyses as required
3. Performs monthly bank and balance sheet account reconciliations
4. Performs all statutory reporting, including monthly sales tax filing, benefits reporting, and Departments of Cultural Affairs reporting
5. Prepares internal financial reports
6. Assists with year-end audit, including preparing schedules and supplying auditors with necessary documents and information
7. Performs annual Workers Compensation audit

B. Accounts Payable/Receivable
1. Processes all invoices in prioritized and timely manner, including obtaining department approval, entering and submitting vouchers, printing and sending checks, scheduling payments via wire transfer or ACH, setting up new vendors, obtaining W9 or W8 forms, and communicating with vendors regarding open payables
2. Maintains and updates daily payable reports and reconciliations, including ensuring correct accounts and departments are charged and correcting any errors with journal vouchers
3. Manages and tracks invoicing for all accounts receivable, including monthly billing for restaurant, retail store, MoMA PS1 Plus membership, as well as billing for special event space rental, other income, and other balances due
4. Performs year-end 1099 and 1042 reporting

C. Banking and Cash Management
1. Counts admissions, special events, and contributions revenue and makes cash deposits to bank on a weekly basis
2. Ensures adequate change in Visitor Services vault and replenishes small denominations
3. Review and reconciles Visitor Services Admissions Reports
4. Manages cash for summer Warm Up concert series, including establishing start up fund, managing cash, ensuring sufficient change throughout the day of the event, counting and securing cash at the end of the day, coordinating armored guard services, and reporting credit card sales
5. Monitors and reports on daily cash position and outstanding checks, and initiates fund transfers as needed

D. Payroll, Human Resources, and Benefits Administration
1. Processes biweekly payroll, including ensuring timely and accurate submission of timesheets, calculating overtime and special pay (i.e., holiday, time and half, sick, vacation), and submission to MoMA of payroll data and any changes according to established schedule
2. Tracks employee accrual and usage of paid time off, including vacation, sick, and personal time
3. Processes new hire paperwork, including W4, I9, emergency contact form, direct deposit enrollment, and other forms
4. Processes benefits paperwork and enrollment, including orientation, medical and dental insurance, CIRS 401K, pension, life insurance, transit check, and other benefits
5. Processes employee separations and COBRA notification, including terminating medical and dental benefits (if applicable), 401K contributions, and other benefits and deductions
6. Manages transit checks, including monthly orders and reconciliations
7. Maintains all personnel documents and files, including managing database and scheduling Iron Mountain pickup and storage
8. Answers HR and benefits questions, or refers HR matters to Chief Operating Officer

E. Other Administration
1. Manages and ensures adherence to calendar of finance, accounting, HR, and other administrative deadlines
2. Maintains all Finance Department documents and files, including managing database and scheduling Iron Mountain pickup and storage
3. Administers corporate credit cards, including monthly reconciliations, new card requests, card limits, closed accounts, lost cards, and fraudulent activity
4. Completes business forms, including credit applications, tax exempt forms, and resale certificates
5. Other duties and special projects reasonably related to all of the above listed areas and as assigned

Requirements
• Bachelor’s degree in finance or accounting with related work experience
• Demonstrated ability to effectively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines in fast-paced environment
• Exceptional organizational ability, analytical skills, and attention to detail
• Excellent judgment and discretion in handling confidential and sensitive information
• Strong verbal and written communication skills
• Proficiency in Excel and Word required
• Working knowledge of accounting software required, familiarity with PeopleSoft preferred

HOW TO APPLY: Please send your résumé and cover letter to employment_ps1@moma.org and include the position title in the subject line. No phone calls please. For more information about MoMA PS1 please visit MoMAps1.org.

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the position. Thank you for your interest in employment opportunities at MoMA PS1.


MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.