CURRENT AVAILABLE POSITIONS

July 11, 2008

Administrative Assistant | Architecture and Design
Coordinates all communications, scheduling, travel, and accounting procedures for Senior Curator of Design. Performs general administrative duties, including organization and maintenance of all Senior Curator files. Facilitates Senior Curator's e-mail, written correspondence, and telephone calls. Drafts answers for correspondence and inquiries. Acts as liaison with artists represented in the collection. Makes all travel and logistical arrangements for Senior Curator, including travel and entertainment expense reports. Maintains general organization of Senior Curator’s office. Completes project and administrative assignments as directed by Senior Curator. Reports to Senior Curator, Architecture and Design.
Requirements: Bachelor's degree preferred. Two or more years experience in administrative positions. Superior judgment, professional initiative and strong verbal communication capabilities. Good PC skills including Word, Excel, PowerPoint.

Assistant to Coordinator| Exhibitions
Performs general office management duties: filing, sorting mail, phones, operating and arranging for maintenance of office equipment and computers, maintaining office supplies. Schedules meetings, drafts correspondence, prepares FedEx and packages for mailing, answers phones; fields inquiries from outsiders; routes loan correspondence; maintains attendance records; distributes paychecks. Maintains exhibition files; processes requests for graphics, imaging, catalogues, security and final touring exhibition reports on a timely basis; assembles material for exhibition tour offers; coordinates with MoMA staff to develop invitation lists for tour venues, maintains exhibitions assignment chart; maintains running list of exhibitions; arranges translation of foreign loan contracts; proofreads checklists and other material for accuracy; archives exhibition material; assists with obtaining information from Peoplesoft accounting system; assists with obtaining estimates for budget; does preparatory work on setting up budget spreadsheets; prepares package of lender loan agreements for Immunity from Seizure applications.
Requirements: Bachelor's degree and three or more years of related administrative/office-management experience or equivalent. Facility and comfort with numbers and complex financial/budgetary spreadsheets essential. Familiarity with bookkeeping or accounting procedures. High degree of organizational skill and ability to juggle many tasks at once. Attention to detail is essential. Good verbal and written communication skills; strong interpersonal skills; diplomacy. Knowledge of office procedures, office equipment, and Microsoft Office software (Word and Excel). Some TMS helpful. Ability to utilize internet resources. Knowledge of and interest in twentieth-century art highly desirable.

Assistant to Director | Special Programming and Events
Assists the director, as well as the Special Events Department, in daily administrative tasks, office organization, and long-term projects. Assists the director in daily tasks: schedules meetings and reservations, answers phone line, keeps track of important files, prepares for meetings/presentations, and oversees monthly museum expenses. Acts as a liaison between the director and the Union Square Hospitality Group, dealing with restaurant matters (maintenance and contractual issues). Maintains constant communication about events and fundraising with the Museum trustees. Aids department in the planning and execution of many special events (exhibition openings and corporate events). Assists event hosts with overtime forms and petty cash vouchers. Schedules departmental meetings, records office attendance, etc. Reports to Director, Special Programming and Events.
Requirements: Bachelor's degree and at least two years of administrative experience relevant to the position or equivalent. Proficiency in Microsoft Office, Word, Excel, PowerPoint, and other standard office procedures and equipment. Excellent communication, written, and organizational skills. Ability to prioritize and manage multiple assignments in demanding environment. Ability to take direction and to work as part of a team. High interest in museum administration and special events.

Beaumont and Nancy Newhall Curatorial Fellowship | Photography (NEW POSTING)
Assists senior curatorial staff. Performs administrative tasks in the context of curatorial functions including acquisition procedures, collections records, research for exhibitions and publications, departmental committees, loans, and general curatorial inquiries. Performs exhibition support functions, including general research, checklist maintenance, assistance with loans, catalogue preparation, wall labels; liaises with other areas of the Museum such as exhibitions, conservation, publications, graphic design, framing, etc. Performs work in relation to the care of the collections in gallery, study center, and storage areas. Conducts collection gallery inspections and assists in follow-up arrangements. Researches and catalogues the Museum Collection and Archives under senior staff supervision and answers related inquiries from the public and scholars with regard to such information.
Requirements: Master's degree in art history with a focus on the history of photography preferred. Two years of relevant museum experience desired. Conversant with modern and contemporary art and the history of photography. Excellent writing, research, and organizational skills required. Highly motivated, strong attention to detail, computer skills, enthusiasm to work with a curatorial team, and ability to manage more than one project at a time and to meet deadlines. Knowledge of one foreign language preferred.

Cataloguer (15 month project) | Prints and Illustrated Books
Assists with a major project to digitize and catalog the Museum's collection of approximately two thousand German Expressionist prints and drawings. Working with the Project Curatorial Assistant, examines, catalogs, and researches collection works and enters information into computer database for Museum archival records. Writes brief contextual texts about selected works, for possible use on Web site, or in catalogues or labels. Assists with provenance research on selected works. Serves as backup to Project Curatorial Assistant in coordinating work to be done within the Museum in such areas as Imaging Services, Conservation, Information Technology, Registrar, and Publications. Coordinates the uploading of images and information to Museum's online collection database. Maintains collection data, records, and files. Performs administrative duties related to the overall project, including filing and copying.
Requirements: Bachelor's degree (art history preferred). General familiarity with twentieth-century art, prints, and illustrated books. Previous print cataloguing, collections management, and archive maintenance preferred. Excellent computer skills (data processing), organizational abilities, and close attention to detail. Knowledge of German preferred. Strong research skills.

Collections Manager | Film
Formulates collection assessment timeline. Develops preservation priorities and strategies. Develops acquisition and de-accessioning strategies. Manages all film-collections staff, including film conservator, film department cataloguer, Film Preservation Center manager, and staff. Manages fellows and interns in New York City and Hamlin, Pennsylvania. Liaises with other Museum departments on collection and facility-related issues. Oversees film print inspection and weeding. Implements database transition/upgrade. Manages archive relationships in the field (FIAF and AMIA). Defines and implements twenty-first-century strategies for the Film Study Center. Manages study and other collections (16mm prints, paper materials, ephemera). Reports to The Celeste Bartos Chief Curator of Film.
Requirements: Substantial motion picture archival experience (all formats of film and video) in addition to demonstrated managerial experience. Willingness to spend several months of the year at the Film Preservation Center in Hamlin, Pennsylvania.

Coordinator, Development Operations | Development and Membership (NEW POSTING)
Financial Management and Fundraising Administration: works with finance, accounting, and gift processing to create, reconcile, and manage complex reports and statistical analysis of donor giving. Prepares and monitors non-salary budgets for all development and membership departments while undertaking detailed monthly monitoring of financial performance across revenue and expense areas. Develops records and controls for all development and membership expenses and advises area directors when budget allocation categories are near depletion and reallocates where necessary. Works with the manager of development operations to facilitate and track gifts of securities to the Museum. Assists in supervision of regular and contributing membership maintenance procedures. Provides expertise and leadership in improving and maintaining computer and other automated systems to optimize delivery of services. Enlists quality control mechanisms to remedy any areas of disconnect between systems and individuals. Operations and Supervisory Management: Liaises with human resources on recruitment, benefits, and attendance matters, and coordinates with Museum departments to ensure efficient and effective operation of development and membership departments. Manages two full-time employees. Oversees all office space matters including moves, new employee set-ups, and intern scheduling. Reports to Director of Development.
Requirements: Bachelor's degree and minimum five years related experience in development or development-related administration. Excellent organizational skills; ability to work independently and deal persuasively with a wide variety of people. Ability to understand and manage budgets. Requires accounting and financial skills for reporting and reconciliation. Must be highly proficient with MS Spreadsheet applications and have or develop a good understanding of the PeopleSoft Accounting Systems.

Financial Analyst/Manager of Finance | Finance
In conjunction with the CFO and finance department staff, manages multi-million-dollar operating budget. Prepares annual budget for approval by the Internal Planning and Budget Committee, Trustee Finance Committee, and Board of Trustees. Undertakes detailed monthly analysis of financial performance in revenue and expense areas. Prepares monthly reports for the Planning and Budget Committee and Trustee Finance Committee. Updates and manages multiyear financial models to assist in strategic planning. Collaborates with senior Museum management and all Museum departments on a variety of financial matters. Leads quarterly meetings with a subset of departments, lending financial and strategic expertise and helping to review expenditures and revenue goals. Serves as a leader for teaching and training and helping individual departments understand their financial profile in the context of overall Museum operations. Fosters communication and working relationships across departments in support of the Museum's mission. Generates and supports special projects and strategic decisions. Using a Museum-wide perspective, creates relevant analyses and financial models in support of various special projects. Works proactively to improve the operating and financial performance of the Museum, rethinking existing strategies, processes, or structures, when necessary. Reports to Chief Financial Officer.
Requirements: Bachelor's degree with a G.P.A over 3.5 preferred and one to three years professional experience, ideally in banking or consulting. Deep knowledge and proficiency with Excel, and ability to carry out error-free analysis. Knowledge of PowerPoint preferred. Experience or interest in strategic planning. Strong communication skills and enjoyment of teamwork. Strong business writing skills with the ability to break down complex concepts (particularly financial) into layman's terms. Working knowledge of basic accounting. Candidates should also have an interest in art and the Museum's mission. Note: title and salary is dependent on qualifications and prior experience.

Group Services Assistant (Part-Time) | Visitor Services
Checks groups in at the Cullman Education Center. Coordinates the reception of groups by Volunteer Group Greeters. Organizes the storage and retrieval of group belongings. Serves as liaison with group leaders and ensures that all details regarding visits are attended to in an effective and efficient manner. Assists in the coordination of all Education Center Group Services activities with Lobby, Security, and Operations staff, and the departments of Special Events and Education. Assists Group Services Manager with the scheduling and coordination of group visit reservations including all aspects of the group visit from the initial contact through the museum visit and group departure. Makes group visit reservations and inputs information into the computer utilizing Group Visits computer software. Answers Group Services telephone general information and confirmation lines. Checks telephone messages (voice mail), e-mail, and fax messages and follows up accordingly. Follows up with group leaders regarding payment information, refunds and late payments, as well as all other related Group Services issues. Group Services handles group activity for the Departments of Visitor Services and Education including but not limited to groups of children K–12, adults, college students, seniors and VIPs.
Requirements: Bachelor's degree with administrative and/or customer service experience, or equivalent. Strong sales background, excellent organizational skills, excellent verbal and written communication skills. Availability during the following days/hours: Monday ( 9:00a.m.–5:00p.m.), Tuesday (9:00a.m.–1:00p.m.), Wednesday (9:00a.m.–5:00p.m.) and Sunday (9:30a.m.–3:00p.m.).

Preparator | Collection Management and Exhibition Registration
Installs works of art, to include loan works as well as collection works. Installs labels, signage, photo-panels, pedestals, vitrines, and related exhibition furnishings involving installations on and off the Museum premises. Maintains proper storage of materials and equipment used in connection with preparator tasks. Wraps, packs, assembles, and dismantles works of art and other materials, including unframing specified works of art. Installs hardware and other necessary attachments to benefit the installation, storage, or shipping of works of art. Fabricates custom hanging devices as needed. Maintains necessary records on the movement of works of art. Installs, maintains, and properly cares for exhibition and collection works and furnishings used in their display or storage. Operates mechanical devices used to install, lift, or move art, materials, or furnishings necessary for collection storage or exhibition use. Loads and off-loads deliveries of works of art and related exhibition or collection materials. Transports works of art and related materials to galleries, other departments, or any other site. Reports to the manager and assistant manager of Art Handling and Preparation.
Requirements: Bachelor’s degree and three or more years experience in museum or gallery installation and art handling or equivalent. Capacity to work on both individual, unsupervised projects and as a member of a crew in which teamwork is essential. Ability to exercise conscientious use of time and complete assignments in a timely manner. Attention to detail and a high regard for the level of quality in completing specific requirements.

Sales Associate | Retail (Book and Design Store) (NEW POSTING)
Answers inquiries and assists customers in making selections. Stocks and restocks sales fixtures. Straightens and dusts merchandise and fixtures. Assists in physical inventories. Opens and closes cash registers and is held accountable for any discrepancies noted by Manager.
Requirements: Some sales experience. Excellent customer service skills. An interest in good design, books, art and architecture. Ability to work afternoon and weekend hours.

Senior Publicist, Film | Communications
Oversees the press strategy and its implementation for all of the Museum's film exhibitions, programs, and events. Develops press materials for the Department of Film's exhibitions and serves as the key liaison with the film press. Writes publicity plans, press releases, and pitch letters, and coordinates the dissemination of press images, film dubs, graphic materials, and any supporting documentation for each project. Organizes press screenings. Serves as a liaison to outside agencies for special screenings and organizes press coverage of Film Department special events such as premieres. Identifies new media contacts and cultivates a wide variety of press (international, domestic, regional, broadcast, print, online) to enhance the press coverage of the Museum's Film programs. Arranges press interviews for visiting filmmakers and Department of Film curatorial staff. Reports to the Assistant Director, Communications.
Requirements: Bachelor's degree (concentration in English or journalism, and background in film and/or art history strongly preferred) and three to five years public relations experience in positions of increasing responsibility or equivalent. Film-related experience required. Knowledge of New York media and ability to pitch a wide range of film and film-related programs to a broad media base; excellent written, verbal, and interpersonal skills; ability to manage projects independently and establish and juggle priorities; ability to successfully coordinate projects in a complex institutional environment. Interested candidates should also submit two or three examples of press releases they have written.

Stock Clerk (part-time) | Retail (MoMA Design Store, Soho)
Assists with all physical inventories. Replenishes store and stock room inventories. Receives, checks and stores stock deliveries. Properly packs and labels store items for customer mail order shipments from the store on a daily basis.
Requirements: High School degree or equivalent. Some shipping and stock room experience.

Visitor Assistant (full-time for approx. 16 weeks) | Visitor Services
Multiple temporary Visitor Assistants are needed to assist with late Thursday evenings and the Home Delivery: Fabricating the Modern Dwelling exhibition this summer and fall. Contributes to a positive experience for Museum visitors. Provides information and answers general questions. Distributes brochures and eases the flow of traffic throughout Museum.
Requirements: Bachelor's degree and some customer service experience relevant to the position or equivalent. Basic understanding of computer applications. Ability to work weekends and some evenings. An interest in art. Fluency in at least one foreign language preferred.

Visitor Assistant, Film Desk (part-time) | Visitor Services
Provides film and Museum exhibition information to visitors. Processes ticket and membership sales. Handles guest lists for film and lecture programs.
Requirements: Bachelor's degree and some customer service experience relevant to the position or equivalent. Basic understanding of computer applications. Excellent verbal communication skills and ability to work well with others. An interest in art. Ability to work evening and weekend hours.

The hours for all positions listed above are Monday through Friday, 9:30 a.m.–5:30 p.m., unless otherwise specified. The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.